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 Office of the Vice President for Administration and Finance
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University Policies -
Division of Administration and Finance

Facilities and Services Policies

WVU-AVPFS-1

University Key Control

Environmental Health and Safety Policies

WVU-EH&S-1 Abrasive Wheel (Grinders) Operations
WVU-EH&S-2 Asbestos Management
WVU-EH&S-3 Bloodborne Pathogens
WVU-EH&S-4 Crane Operations
WVU-EH&S-5 Electrical Safety
WVU-EH&S-6 Emergency Response
WVU-EH&S-7 Environmental Health Sanitation
WVU-EH&S-8 Excavation Safety
WVU-EH&S-9 Groundwater Protection
WVU-EH&S-10 Hazard Communication
WVU-EH&S-11 Hazardous Materials Disposal
WVU-EH&S-12 Hazardous Materials Packaging and Shipping
WVU-EH&S-13 Hazardous Materials Storage and Procurement
WVU-EH&S-14 Health and Safety Training
WVU-EH&S-15 Hearing Conservation
WVU-EH&S-16 Industrial User Permit
WVU-EH&S-17 Injury/ Illness Prevention
WVU-EH&S-18 Laboratory Safety
WVU-EH&S-19 Ladder Safety
WVU-EH&S-20 Lead Based Paint and Particulate Management
WVU-EH&S-21 Lockout-Tagout
WVU-EH&S-22 Medical Monitoring
WVU-EH&S-23 Permit Required Confined Space
WVU-EH&S-24 Personal Protective Equipment
WVU-EH&S-25 Plans Review
WVU-EH&S-26 Respiratory Protection
WVU-EH&S-27 Underground Storage Tanks

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Physical Plant Policies

WVU-PP-1 Accounting & Closeout - Construction of or Alteration of Facilities
WVU-PP-2 Building and Room Numbering
WVU-PP-3 Classroom Furniture
WVU-PP-4 Disposal of Freon-Containing Equipment
WVU-PP-5 Engineering Evaluations
WVU-PP-6 Fire Suppression and Protection Service
WVU-PP-7 Physical Plant Body Fluid Protection/Handling Program
WVU-PP-8 Physical Plant Charge-Out System
WVU-PP-9 Physical Plant Painting
WVU-PP-10 Physical Plant Pest Control
WVU-PP-11 Postsecondary Education Facilities Inventory and Classification Manual, WVU Space Planning Standards Policy, BOT Policy Bulletin Number 54
WVU-PP-12 Recycling Program
WVU-PP-13 Space Allocation
WVU-PP-14 Space Allocation - ADA Requirements
WVU-PP-15 University Alteration
WVU-PP-16 University Building Lock Up
WVU-PP-17 University Drawings
WVU-PP-18 WVU-AVPFS-1 supersedes WVU-PP-18
WVU-PP-19 University Move
WVU-PP-20 University Repair
WVU-PP-21 University Sign
WVU-PP-22 University Special Events

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Public Safety and Transportation Services

WVU-PS&TS-1 Campus Crime Prevention and Resources Security
WVU-PS&TS-2 Campus Solicitation and Advertising
WVU-PS&TS-3 Deadly Weapons/Destructive Devices
WVU-PS&TS-4 Vehicle Fleet Management
WVU-PS&TS-5 Workplace Violence

 


Finance Policies

Accounting and Financial Systems Policies

WVU-A&FS-1 Cash and Cash Equivalents
WVU-A&FS-2 Depreciation
WVU-A&FS-3 Use of Restricted Resources
WVU-A&FS-4 Capitalization
WVU-A&FS-5 Centralized Review of Operations
WVU-A&FS-6 Reconciliation of Funds
WVU-A&FS-7 Revenue Recognition
WVU-A&FS-8 Gifts Received
WVU-A&FS-9 MAP Account Security Review

Business Services Policies

WVU-BS-1 Rental Vehicles - Additional Insurance/Waiver Options
WVU-BS-2 Travel Advances from the WVU Foundation
WVU-BS-3 Association Membership Dues
WVU-BS-4 Air Service Policy

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Financial Affairs and Research Accounting Policies

WVU-CO-1 Acceptable Methods of Payment for Student Fees
WVU-CO-2 Business Use of Personal Vehicles
WVU-CO-3 Confirmation of Compensation for Personal Services Charged to Externally Sponsored Agreements - "Effort Reporting"
WVU-CO-4 Cost Transfers
WVU-CO-5 Deferral of Student Fees During a Legal Work Stoppage
WVU-CO-6 Direct Costs on Externally Sponsored Agreements
WVU-CO-7 Employee Versus Independent Contractor Classification
WVU-CO-8 Employer Provided Vehicles
WVU-CO-9 Financial Aid Disbursement
WVU-CO-10 Hotel Occupancy Tax
WVU-CO-11 Interdepartmental Services Rate Development
WVU-CO-12 Intra-University Consulting on Sponsored Agreements
WVU-CO-13 Meal Reimbursement
WVU-CO-14 NSF (Non-Sufficient Fund) Check
WVU-CO-15 One Time Compensation Payment
WVU-CO-16 Payments to Foreign Vendors & Foreign Independent Contractors
WVU-CO-17 Payroll Correction Check Requests
WVU-CO-18 Program Income
WVU-CO-19 Receivables Management - Non-Student Receivables
WVU-CO-20 Receivables Management - Student Receivables
WVU-CO-22 Scholarships/Grants to Foreign Students
WVU-CO-23 Sponsored Agreement Closeouts
WVU-CO-24 Stop Payment/Photostat Check Requests
WVU-CO-25 Student FICA Exemption
WVU-CO-26 Student Refunds for Dropped Courses/Withdrawals
WVU-CO-27 Taxation of Unrelated Business Income Activities - Non-Research Activities
WVU-CO-28 Title and Disposition of Equipment
WVU-CO-29 Tuition and Fee Payment
WVU-CO-30 University-Wide Cash Handling
WVU-CO-31 Unrelated Business Income - Research Activities
WVU-CO-32 West Virginia University Foundation Billing Accounts
WVU-CO-33 Student Taxpayer Identification Number
WVU-CO-35 Departmental Stewardship for Capital Equipment Policy

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Internal Audit Policies

WVU-IA-1 Coordination of External Audits
WVU-IA-2 Internal Audit Office Authority and Responsibility

Payroll and Tax Services Policies

WVU-P&TS-02 Paid Employee Parking

Purchasing, Contracts, and Payment Services Policies

WVU-PS-1 Acquisition of Professional Services Used in Construction
WVU-PS-3 Consulting Agreements
WVU-PS-4 Disposition and Sale of Surplus/Excess Property
WVU-PS-5 Equipment Utilization Off Campus
WVU-PS-6 Essential Service
WVU-PS-7 Hospitality Services
WVU-PS-8 Pre-Acquisition Screening and Shared Usage
WVU-PS-9 Prompt Payment
WVU-PS-10 Research Equipment Transfer Request
WVU-PS-11 Resident Vendor Preference
WVU-PS-12 Small Dollar Purchases
WVU-PS-13 Sole or Single Source Procurement
WVU-PS-14 Reimbursement of Relocation Expenses
WVU-PS-15 Signature Authorization: Delegation of Authority for State Travel Expense Form [pdf]

Research and Tax Accounting Policies

WVU-R&TA-1 Electronic Commerce Services

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Human Resources Policies

WVU-HR-1 Access to Central Personnel Files
WVU-HR-2 Annual Leave
WVU-HR-3 Application to and Referral for Classified Positions
WVU-HR-4 Bona Fide Meal Periods
WVU-HR-5 Catastrophic Leave
WVU-HR-6 Compensatory and Substitute Time Off
WVU-HR-7 Concessions and Solicitations
WVU-HR-8 Creation of a New Position Classified/Non-Classified
WVU-HR-9 Discipline
WVU-HR-10 Eligibility for Benefits
WVU-HR-11 Emergency Leave
WVU-HR-12 Employment of Minors
WVU-HR-13 Facility/Utility Disruption
WVU-HR-14 Flextime Guidelines
WVU-HR-15 Funeral Leave
WVU-HR-16 Grievance Procedures Under WV Code 18-29
WVU-HR-16A Grievances Under WV Code 29-6A
WVU-HR-17 Hiring Classified Employees Above the Entry Rate
WVU-HR-18 Hiring of Relatives
WVU-HR-19 Inclement Weather and Emergency Closures
WVU-HR-20 Informational Listings/Mailing Labels
WVU-HR-21 Interim Promotion/Temporary Upgrade of a Classified Position
WVU-HR-22 Leave Granting for Donation of Blood Products
WVU-HR-23 Leave Granting for Employee's Attendance at Grievances
WVU-HR-24 Leave Granting for Employees Attending Sessions of the West Virginia Legislature
WVU-HR-25 Leave Reporting
WVU-HR-26 Leaves of Absence
WVU-HR-27 Medical Leave Verification
WVU-HR-28 Medical Management
WVU-HR-29 Military Leave
WVU-HR-30 Orienting the New Employee to West Virginia University
WVU-HR-31 Overtime
WVU-HR-32 Overtime Pay Eligibility Requirements for Employees Hired by Other University Appointing Authorities on a Temporary or Casual Basis
WVU-HR-33 Posting a Classified Position for Recruitment
WVU-HR-34 Probationary Period
WVU-HR-35 Processing Full-Time Regular Employees
WVU-HR-36 Processing Workers' Compensation Claims
WVU-HR-37 Reasonable Accommodation to Enhance the Employability and Retention of Persons with Disabilities
WVU-HR-38 Religious Accommodation
WVU-HR-39 Resignation
WVU-HR-40 Retiree Identification Cards
WVU-HR-41 Review of Existing Classified Positions
WVU-HR-42 Seniority for Annual Leave Scheduling of Classified Employees
WVU-HR-43 Seniority for Overtime Scheduling of Classified Employees
WVU-HR-44 Seniority for Recall Purposes to Classified Positions
WVU-HR-45 Seniority for Selection of Classified Employees
WVU-HR-46 Sick Leave
WVU-HR-47 Sick Leave Usage as it Pertains to Immediate Family Members
WVU-HR-48 Temporary Services
WVU-HR-49 Terminal Leave
WVU-HR-50 Trainers Involved in Training and Development Workshops
WVU-HR-51 Training and Development Resource Library Guidelines
WVU-HR-52 Training and Development Workshops
WVU-HR-53 Unauthorized Absence
WVU-HR-54 Unemployment Compensation Claim
WVU-HR-55 University Observed Holidays
WVU-HR-56 University Property
WVU-HR-57 Witness and Jury Leave
WVU-HR-58 Years of Service for Annual Leave Accrual
WVU-HR-59 Years of Service for Longevity Pay Purposes
WVU-HR-60 Years of Service for Retirement Under State Teachers Retirement System
WVU-HR-61 Years of Service for Classified Salary Schedule Placement
WVU-HR-62 Employee Education
WVU-HR-63 Family and Medical Leave Act (FMLA) Policy
WVU-HR-64 Drug and Alcohol Testing Policy DOT Covered Employees and Safety Sensitive Positions

 


Planning Policies

Budget Planning Policies

WVU-BP-1 Discretionary Fund Disbursements - WVU Foundation Accounts
WVU-BP-2 Reestablishing Expense Budget from Prior Fiscal Year

Institutional Research Policies

WVU-IR-1 Policy on Institutional Responses to Surveys, Questionnaires, and Other Requests for Statistical (Non-Financial) Information and Statistics on West Virginia University

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