To outline the means by which West Virginia University in accordance with Board of Trustees Series 35 permits sick leave to be charged by an employee when a member of his/her immediate family dies.

This policy applies to all University full time regular classified employees, full-time regular non-classified employees and faculty or faculty equivalent/academic professional (FE/AP) employees with twelve-month contracts/appointments, including those on the regional campuses.

When a death occurs in the immediate family, a reasonable amount of time may be charged to accrued sick leave as required by the employee to arrange for and attend the funeral and related services, including travel time. Immediate family is defined as: parents, siblings or children by blood or law; spouse; grandparents and grandchildren; or others considered to be part of the household living under the same roof. "Reasonable" amount of time is determined at the discretion of the supervisor based upon geographic distance, workload and similar factors.

Sick leave is not provided for estate legal obligations and/or an extended bereavement period. Annual leave may be requested for these purposes.

Additional information regarding this policy can be obtained in the Funeral Leave procedure.

The supervisor is responsible to verify, approve and monitor an employee’s use of sick leave under this policy. The Employee Relations Unit in the Department of Human Resources, at 293-5700 or P.O. Box 6640, is available to answer questions or provide additional information regarding this policy.

The responsibility for interpretation of this policy rests with the Director of Human Resources, West Virginia University.

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