West Virginia University Policy
Division of Administration and Finance

WVU-HR-16A

GRIEVANCES UNDER WV CODE 29-6A - POLICY

To outline the manner by which West Virginia University provides for review of work-related concerns in accordance with WV Code 29-6A.

This policy applies to all full-time and part-time regular employees of West Virginia University including its regional campuses. Temporary employees are not covered under this policy.

Employees are entitled to review of concerns in a fair and expeditious manner to obtain resolution at the lowest possible administrative level. Employees have the statutory right to pursue resolution of work-related disputes alleging: inappropriate policy or law application; discrimination; harassment; favoritism; or, adverse affect to classroom instruction, job performance, or the health or safety of students or employees; or reprisal, as defined by State law. Grievance issues do not include: any pension matter or other issue relating to retirement systems; any matter relating to public employees insurance; or, any other matter in which authority to act is not vested in the employer.

An employee may have assistance from a representative in the preparation and presentation of the grievance. Designated representatives may be present at any grievance-related meetings, or disciplinary meetings with the employee. At Level I of the grievance, a grievant may have only one representative.

Grievances must be filed and responded to within the specified time lines unless extended by mutual written agreement of the parties. All grievance responses will be written, dated, provide decision and rationale, and transmitted to the grievant and designated representative in a timely manner. If the grievant is denied the requested relief, the decision must also include the name of the person at the next level to whom an appeal may be made.

PROCEDURE

Additional information regarding this policy or the proper procedure to follow can be obtained in the Grievance Procedures Under WV Code 29-6A Procedure.

The Employee Relations Unit in the Department of Human Resources, at 293-5700 extension 5 or One Waterfront Place (P.O. Box 6640), or, the Faculty Development Office in the Provost's Office, at 293-2021 or P.O. Box 6203, are available to answer questions or provide information regarding this policy.

The responsibility for interpretation of this policy rests with the General Counsel's Office, West Virginia University.

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