Undergraduate Academic Services Center
Frequently Asked Questions
UASC
What are the hours of operation for the UASC?
Where is the UASC located?
How do I schedule an appointment with my advisor at
the UASC?
How do I find out if I am advised by the UASC?
Who is my advisor?
Policies and Procedures
How do I calculate my GPA?
What is Academic Probation?
What is Academic Suspension?
How do I file a petition for Reinstatement
from Academic Suspension?
How do I file a petition for Retroactive Withdrawals?
Choosing a Major
What are the list of University requirements that apply to all undergraduate students?
Where can I find information about my major?
Where can I go to explore my options?
What are the hours of operation for the UASC?
The UASC is open from 8:15am - 4:45pm, Monday thru Friday.
Where is the UASC located?
The UASC is located in the Student Services Building. The Student Services Building is behind the downtown bookstore, next to the parking garage entrance and across from Olgeby Hall.
How do I schedule an appointment with my advisor?
Appointments may be scheduled over the phone, in person, or online. Your appointments must be made in advance!
293-5805 ext. 1 or on the web at: AdvisorTrac
FAX 304-293-4365
How do I find out if I am advised by the UASC?
You can call 293-5805 for further information.
Who is my advisor?
Your assigned an advisor based on rank (sr,jr,so,fr) and last name click here click here
Step-by-Step Process on How to Calculate Your Semester Grade Point Average:
Multiply the grade value of the course (A = 4, B= 3,C= 2, D= 1, F= 0) by the semester hours for that course.
The product of this multiplication will be the grade points.
Divide the total number of grade points by the total GPA hours.
Click here for the GPA calculation sheet
What is Academic Probation and Suspension?
Students at WVU with a GPA of 2.0 or below are considered on academic probation. To check the suspension guidelines please click here.
How do I file a petition for Reinstatement from Academic Suspension?
These guidelines are in accordance with the University policy on probation, suspension, and readmission as stated in the Undergraduate Catalog. Please note: there is a difference between APPEALING an academic suspension and requesting REINSTATEMENT from academic suspension. Students seeking reinstatement must consult the Catalog to become familiar with those regulations before submitting petitions. A suspended student may not register for classes for a minimum of one academic semester; a suspended student may not petition for reinstatement from suspension until the semester following the academic suspension.
Students seeking reinstatement must submit petitions no later than 60 days prior to the semester in which they wish to return. Any petition received within 60 days of the beginning of a semester will not be considered for that semester and the student will need to submit a new petition for the next semester. THESE PETITION PERIODS ARE FIRM. STUDENTS UNSURE ABOUT FINANCIAL AID, HOUSING, OR THE LIKE, MUST STILL SUBMIT PETITIONS DURING THESE PERIODS. Petitions received late will not be considered.
Petitions must be submitted in writing to the Academic Standards Committee of the Undergraduate Academic Services Center and must include:
STUDENT INFORMATION: Student's name, mailing address, telephone number, and social security/student ID number.
STUDENT SELF-EVALUATION of past performance and reasons for poor performance that led to suspension;
DESCRIPTION OF ACTIVITIES undertaken while out of school: include work undertaken, to improve academic skills as well as a list of courses and grades earned at any other specific institutions;
A PLAN OF ACTION to over come circumstances that led to unsatisfactory academic work in the past;
AN ACADEMIC PROGRAM PLAN, including an indication of the degree and major being sought upon readmission, the career goal being pursued, and a statement projecting the grade-point average the student thinks he/she will earn during the first semester back in classes at WVU.
It is the student's responsibility to provide a realistic assessment of past performance, ability, and future goals. Decisions of the Academic Standards Committee are based on a review of the written petition and of the student's academic record. Notification of the Committee's decision will be made in writing by the Chair of the Committee.
RETURN COMPLETED PETITIONS TO:
West Virginia University
UASC Academic Standards Committee
PO Box 6212
Morgantown, WV 26506-6212
Student's seeking admission to programs in Agriculture and Forestry, Creative Arts, Engineering and Mineral Resources, Human Resources and Education, Physical Education, or Social Work should submit their petitions for reinstatement directly to the University college or school from which they wish to earn their degrees.
How do I file a petition for Retroactive Withdrawal?
Retroactive withdrawals for entire semesters are granted only when a student can justify doing so based on a significant event or issue occurring during that semester, such as a major illness or injury, a death in one's family, etc. Such justification also requires documentation to support the request. If you feel that there was some significant event that occurred during a semester that warrants a retroactive withdrawal, please submit a typed request with the proper documentation. The documentation included must address the specific issue occurring during the specific semester for which the retroactive withdrawal is requested, including a statement from a professional health care provider that the condition, event, or issue negatively affected the student's academic performance for that specific semester. Please note that if granted, all courses for the semester will be withdrawn and the student will receive a grade of "W" on his or her transcript for each course.
Requests for retroactive withdrawals for an individual course within a specific semester must be granted by the instructor of the course. Students in this situation should contact the department in which the course was offered for further information.
Retroactive withdrawals result in a grade of "W" being placed on the student's transcript for all courses withdrawn. While grades of "W" do not affect the student's grade point average, such grades may have an affect on financial aid eligibility. Students receiving financial aid should contact the Office of Financial Aid with any questions regarding withdrawals.
Requests for retroactive withdrawals must include the following information:
STUDENT INFORMATION: Student's name, mailing address, telephone number, and social security/student ID number.
Written request: explanation from the student covering reasons for the request
Attached documentation to support and justify student's request
Requests for retroactive withdrawals that do not involve a significant issue documented by a health care professional and those submitted without proper documentation are considered by the UASC Academic Standards Committee. The UASC Academic Standards Committee meets approximately 60 days prior to the beginning of each semester or summer session. A decision on your request will be made at the next meeting following receipt of your petition.
RETURN WRITTEN REQUESTS TO:
West Virginia University
Academic Standards Committee
Undergraduate Academic Services Center
PO Box 6212
Morgantown, WV 26506-6212
Where can I go to explore my options?
WVU offers many resourses for students wanting to explore majors and options, including:
Your academic advisor.
Career Services Center
Carruth Center for Counseling
The website www.wvu.edu.