
These Eudora Pro 3.0 tips were originally sent via e-mail and have been archived for your convenience. Please feel free to send ideas for additional tips.
If you want to see if the e-mail message on the screen will print correctly, select File, Print Preview. You can zoom in on the page by clicking within the page once you see the magnifying glass as the pointer. Print from this preview screen with the [Print] button or select [Close]. If the preview printout does not look like it will print correctly, make sure you close the window. Then, you can edit the message to delete any extra hard returns, blanks, or unnecessary text. Note: Check the Print Font under Tools, Options, Fonts and Display to make an adjustment there if necessary.
If you want to take out extra text or spaces before printing a message, you can edit it first. Display the message on the screen by double clicking on it. Click on the Pencil button directly above the body of the message. It is to the right of the [Blah,Blah,Blah] button. Make any editing changes and then click on the print icon (looks like a printer) and then select [Print].
Note: You can delete an entire line by selecting it with <shift>+<end> and then pressing <del>. Or, select the text by dragging the mouse over it with the left mouse button depressed. Once the desired text is selected (highlighted), press the <del> key to delete the selected text.
Thanks to Paul Martinelli and Meg Baughman for this tip!
Saving a Message to Send Later
As you are composing a message, you might decide you don't have time to finish it but don't want to waste the work you've already put into typing it. What do you do?
To save it in a "half-baked" fashion so that you can work on it later, close the message window by clicking on the [X] at the top right corner of the message window. Then, click on [Yes] in response to the question "Save changes to...?" Saving the message puts it in the Out Mailbox and marks it with a solid circle (bullet) in the status column to the far left.
To continue working on the message, click on Mailbox from the pull-down menu (if the Out Mailbox is not opened) and select Out. (You can also click on the Out mailbox icon on the toolbar.) Then, double click on the message you were working on. You can now continue to type and then click on [Queue] or [Send] to queue the message or send it, respectively. Note: If you have queued the message, make sure you select to check your mail or to send the queued messages to get the message off to its destination. (File, Send Queued Messages)
Has a message been sent? If you aren't sure if a message has been sent, click on the Out Mailbox icon or select Mailbox, Out. Then, look at the leftmost column of the window on the screen. That column indicates the status. If the message in question has an "S" for status, that means the message has been sent.
Martha Garton provided that one! Thanks, Martha!
The status column appears when you have a mailbox open. If you have the In Mailbox open, you're able to tell whether you've read, replied to, forwarded, or redirected a message just by looking at that column. The options and symbols for Status are:
Incoming Messages
|
(nothing) (bullet) R F D |
Read Not Read (new) Replied to (you've sent a response) Forwarded (sent to someone else) Redirected (sent to someone else via you) |
Outgoing Messages
|
(nothing) (bullet) Q T S - |
Unsendable (recipients have not been defined) Sendable (saved - a "work in progress") Queued (waiting in line to go out) Time Queued (will be sent by a date or time you have specified) Sent Unsent (transferred from the Out mailbox before being sent) |
Some of you have been using this feature already! When you receive a message, you may notice it has a triangle or two in the "P" column to the left of the mailbox. This column represents the "Priority" of the message. Depending on the urgency of the message, you may want to draw more attention to it.
You can do this by clicking on the arrow pointing downward at the top left of your outgoing message. Since "normal" is the default priority for a message and "normal" is indicated by nothing, the box that displays the priority of an outgoing message will be blank. (Hope that's not too confusing; you may have to look at messages you create for the priority of messages to make sense!)
New message screen showing priority choices:
A "bounced" message is one that doesn't get to its destination. Many times this happens because of one itsy bitsy typo in the intended recipient's address. How can you send that message again to the proper address?
When a "bounced" message is returned to you, you'll see a subject line with something like "Rejected posting to..." or "Undeliverable..." Double click on the message to open it. Then, select the Redirect icon on the toolbar. Or, choose Message, Redirect. Type in the correct address and replace the subject line with something more appropriate. You may also need to delete unnecessary text from the message. [See the section Deleting within "Reply" Messages.]
Notice what is at the From: part of the message header.
You'll see something like: (by way of
Becky Osborne - WVU Extension Note: You can just as easily choose to Forward the bounced message, but forwarding puts a ">"
character at the beginning of each line. This might not be as appropriate for your (original)
message. You can use another method if you still have the message you originally sent; refer
to the section Resending a Message.
Paul Martinelli and Mary Lou Schmidt, thanks for the inspiration.
I don't know who learns more at district trainings the participants or the instructor!
At the recent Western District training, I learned something very helpful. You can use
Message, Send Again to resend a message but still be able to change information in the message
header and the message body. Hopefully, everyone else knew about this command. If not, here's
how to resend a message:
I'm glad people like Denise Honaker keep me up-to-date! Thank you, Denise, for that very
helpful tip!
Reading Messages on Another Computer
Yes, this is possible, but you lose the ability to reply, transfer, forward, etc.
while you're reading the message. If you want to pull up your messages say in
WordPerfect you can do so. Select the messages you want to save to a diskette or
other directory. [Select a range of messages by pressing the left mouse button and the
<shift> key or non-contiguous files by pressing the left mouse button and
the <ctrl> key.]
Once the messages are selected, choose File, Save As. You will see a dialog box
similar to WordPerfect's File,Save As window. (Make sure you insert a diskette if you will be
saving to Drive A: or B:.)
Eudora will suggest a filename based on the subject line of the first message selected.
However, you might want to give the file another, more
appropriate name. A name like MAIL.601 or something similar might help you remember the contents
(e-mail message from June 1). Change the location (drive and/or folder) for the file if
necessary.
Kudos to Helen Hardman for this tip!
I know for a fact some of you keep old messages just for the sake of being able to reply
to a person and not have to type the e-mail address!!! Here's a way to create those
Address Book entries you've been putting off.
As you are reading a message, select Special, Make Address Book Entry. You'll see a
nickname inserted for you. I usually change it to something shorter and easier to remember.
Once you're happy with the nickname, click on [OK]. Voila! You have a new nickname for the
person who sent you the message you're reading. Note: You can also just highlight the message
from the mailbox listing to create a nickname this way, too.
The next time you want to send a message to that person, simply type the nickname and
Eudora will fill in the rest of the address.
Note: If the nickname does not expand to the complete e-mail address after you move
to the body of the message, you may need to check Tools, Options, the Miscellaneous category
to see if "Automatically expand nicknames" is selected.
You can empty the Trash mailbox of the messages you've deleted a couple of ways: (1) Special,
Empty Trash; (2) Tools, Options, Miscellaneous, Empty Trash when Exiting. However, another
easy way to really get rid of deleted messages is to open the Trash mailbox (Mailbox,
Trash), select all (<ctrl>+A) the messages, and click on the trashcan icon on the toolbar.
Thanks, Rich Fleisher, for that very practical tip!!!
As Mindy Mall and I were talking the other day, she gave me a great idea for a tip. She
wanted to set up a filter to transfer any mail sent to either of her e-mail addresses -
MMALL2@WVU.EDU or MMALL@WVNVMS.WVNET.EDU - into a
mailbox named "MALL." That way Eudora would sort out mail directed to her not just to
her via a mailing list such as
ESALL-L and put all those messages into one mailbox. This would save her from "rooting" through messages to find
the ones directed to her. (All of us know by now we get messages we don't ask for!)
Steps to Set Up a Filter
Thanks, Mindy!
You can access attached files a couple of different ways: (1) double click on the file
and load both
the file and the application (e.g., WordPerfect 6.1) or (2) launch the
application and then access the file. If an attached WordPerfect 6.1 file does not have a .WPD file extension, Eudora will ask you where
the application (program) is stored, etc. This is kind of a nuisance, so the quickest way to go
to a WordPerfect file is to
load WordPerfect first and then direct it to the attached file.
Getting to those Attachments with WordPerfect's QuickList!
When you go to WordPerfect first to retrieve attachments, let the QuickList feature help
you quickly list the attachment folder (directory). Once you have WordPerfect loaded,
click on the Open File icon (or File, Open). You should see QuickList and Directories
in about the middle of the window. If you don't see both of these, click on the [QuickList]
button to the right of the window.
Then, select Show Both. To add "Eudora Attachments" to the QuickList listing, click on the
[QuickList] button. Next, select Add Item.
Making WordPerfect Attachments Easier to Retrieve
Do you know why you can retrieve some attachments by double clicking on the filename, while
other attachments just kind of sit there?
It has to do with the file extension. Eudora Pro is smart enough to know that files
ending with .WPD were created with WordPerfect 6.1. When Eudora encounters that extension in a
filename and you double click on the filename, it loads WordPerfect and the attached file.
So how can you help recipients of YOUR messages? Make sure you name WordPerfect 6.1 files
you send
via e-mail with a .WPD extension. For example, if you type a file about 4-H camp guidelines and
plan to send it via e-mail, name it something like CAMPGUID.WPD. Remember, filenames can be
eight characters or less plus .WPD as the extension.
Note: Your version of WordPerfect may default to the .WPD extension. Just make sure you don't
type a period at the end of the filename, or WordPerfect won't add the extension (CAMPGUID. vs.
CAMPGUID). To check to see how your copy of WordPerfect is set up, select Edit, Preferences from
WP's pull-down menu. Double click on File. Then, make sure "Use Default Extension on Open
and Save" is selected and that WPD is typed in that box. Click on [OK] and then [Close].
Everyone can thank Darell Hicks for insisting this was an important tip. Thanks, Darell. I
appreciate your suggestions!
Have you ever noticed an e-mail message with the person's signature right under the person's
name as in the excerpt below? Ideally, there should be a blank space to help the recipient
distinguish between where the message body stops (with "Becky") and the signature begins (with
"Rebecca"). [Review - The
"signature" is the optional block of information at the end of the message that lists the
sender's name, address, phone and fax numbers, etc.]
Follow the steps below the excerpt to place a blank line in your signature file. For those of you who use a signature in your messages, you probably have Eudora set up
to attach the signature to each outgoing message automatically. Further, you probably don't
think about pressing <enter> after typing your name at the end of the message to allow a space
before the signature. Here's how to add a space between the message closing and the signature
so that every time the signature is added to the message, the blank line will already be there.
If you need help in setting up a signature file, refer to the Eudora manual or to the Eudora
Pro User's Guide (developed internally). If you don't have a copy of the user's guide,
please let me know and I'll send you one.
Copying and Pasting an Address
If you are using Windows-based software, you can very easily copy an e-mail address from any
part of the header (From:, Cc:, etc.) or from the message body to the To: line. This is
especially helpful if you want to reply directly to a person who has posted a message to a
list and don't want to reply to the whole list. Follow the steps below to get an idea
how this works.
Copy and Paste come in handy to copy URLs, e-mail addresses, portions of messages, complete
messages, etc. Note: You can only have one piece of information in the clipboard at a time.
Once you COPY (<ctrl>+C) or CUT (<ctrl>+X) again, the previous information is
overwritten in the clipboard with the "copied" or "cut" information. You can also use the
Edit pull-down menu to access Copy, Cut, and Paste.
Deleting within "Reply" Messages
When you reply to a message, delete the irrelevant part of the message. In this message,
you would delete everything but the information to which you were replying. Then, you would
place your cursor under the remaining text and type your response there. So, how's this done?
Sort by Clicking on Column Button
Something I find very handy is sorting messages by one of the columns (Who, Date, Subject).
If I can't find a message I know I received from a particular person, I'll open the mailbox
where I think it should be and sort by Who.
To sort by a particular column, simply click on the button at the top of the column. If you
want to sort in "sender" order, click on the Who button. Then, scroll down through the names
(listed alphabetically by FIRST name) until you find the message you are looking for.
As you read a message, you may decide you want to save it in an electronic version (but not
in the IN Mailbox). A solution would be to create a mailbox to store the message and similar
messages. While you are reading the message, select Transfer and then New. Type a name for
the mailbox and click on [OK] or press <enter>. For the message you are reading now,
you might want to create a mailbox named "Eudora Tips" so that you can keep this and
additional messages containing tips about Eudora Pro. Caution: The message will be
transferred automatically unless you select "Don't transfer, just create mailbox."
To check to see if the message was transferred, click on the Mailbox pull-down menu item.
Then, click on the mailbox you just created, and you should see the message listed. Note: The
next time you want to transfer another Eudora tip, select Transfer and click on the mailbox name
(Eudora Tips).
It's a good idea to close mailboxes before you close Eudora so that when you open Eudora the
next time, you won't see a cluttered screen.
Steve Bonanno has found a neat way to organize e-mail messages. He creates a folder for a
particular project or subject area such as community and economic development (Comm and
Econ Dev). Then, he creates both an In and Out mailbox within that folder. Using filters,
Eudora automatically sorts incoming messages to the Comm and Econ Dev - In mailbox and
outgoing messages to the Comm and Econ Dev - Out mailbox. [The moving of messages could also
be done manually.] Using the Comm & Econ Dev folder and In & Out mailboxes helps Steve
know at a glance the mail he's received related to the project or subject area and what messages
he has sent.
The captured screen below should give you an idea of how your screen might look. Setting Up the Folder and Mailboxes:
Good job, Steve! Thanks for sharing.
Once you've decided on the name and location, click on [OK]. Retrieve the file with either
WordPerfect or Word.
Make sure you click on the box next to Include Headers. That way you'll be sure to
know who sent what e-mail message.
Note: The folder (directory) listed below and shown to the right is recommended for those who
share a computer.
The folder C:\EUDORA\ATTACH is the common starting point for all the lower-level attachment
folders. If you do not share a computer, you may want to type
C:\EUDORA\ATTACH\___ where ___
represents your initials. If you installed and customized Eudora Pro as recommended, this
is the folder (e.g., C:\EUDORA\ATTACH\RRO) where Eudora puts all your
attachments.
For Directory/Filename type: C:\EUDORA\ATTACH
For Description type: Eudora Attachments
Once you have entered the QuickList directory name and description, click on the
[OK] button.
From now on, when you have WordPerfect loaded and want to retrieve a WordPerfect 6.1 file
you received as an attachment,
double click on Eudora Attachments under "QuickList." WordPerfect will automatically take you to
the C:\EUDORA\ATTACH subdirectory. Appearing under "Directories" will
be all of the
attachment subdirectories for you and your co-workers (if you share a computer). Double click on
your "initials" to display the attachments you've received; the files will be listed in the left
part of the window under "Filename." You may be surprised at the number of attachments listed
there!
----------------------------- excerpt of message ---------------------------------
...blah, blah, blah. Please give me a call or send an
e-mail message if I can be of additional
help.
Becky
Rebecca R. Osborne
voice: 304/293-4221 ext. 3413
Extension Specialist
fax: 304/293-6611
- Computer Training
West Virginia University
Extension Service
516 Knapp Hall - PO Box 6031
Morgantown WV 26506-6031 e-mail: ROSBORNE@wvu.edu
------------------------------ end of excerpt -------------------------------------
ALWAYS put the messages back in Date order by clicking on the Date button at
the top of that column. That way you will see the messages in chronological order or the order
in which they arrived.
To close a mailbox, click on the control menu button (lower button to the left with a
mailbox on it) and
select Close. Or, double click on that "mailbox" button.
(The 16-bit version of Eudora Pro will have a button with a character resembling a
hyphen not a mailbox.)
You can also click on the lower "X" at the top right of the screen to close the window.

Last modified January 14, 1999
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