I. PURPOSE - This Annex describes the procedures for the damage from a natural disaster. Guidelines for the restoration of public services and facilities are also presented.

II. SITUATION AND ASSUMPTIONS
A. Situation
1. Initial Assessment:
· In the event of a disaster, an initial assessment of the overall damage to public and private property is necessary.
· The initial damage assessment, prepared during the early stages of the recovery effort, will be used to determine the allocation of State and local government resources to the disaster area.
· If the disaster warrants, assistance by the Federal government, the initial assessment will provide the data for a request to the President.

B. Assumption
1. Accuracy:

· The timely and accurate assessment of damage to public and pri-vate property will be of vital concern to local officials following a disaster.


· This will have great bearing upon the manner in which recovery is effected in the County.

III. CONCEPT OF OPERATIONS
A. General
· When disaster damage occurs, a fast and accurate assessment of condi-tions assists response operations.
· An extensive damage assessment is a necessary element for securing assistance from State and Federal agencies.

B. Management Concepts
1. Mitigation: Activities include:
· Adoption and enforcement of adequate building codes by local governments.
· Development and enforcement of adequate land use regulations by local governments.
2. Preparedness: Activities include:
· Train personnel in damage assessment techniques and proce-dures.
· Maintain predisaster maps, photos, and other documents for damage assessment purposes.
· Inventory of critical facilities requiring priority repairs.
3. Response: Activities include:
· Collect damage information
· Compile damage assessment report.
4. Recovery: Activities include:
· Summarize damage assessment report.
· Identify unsafe structures and prevent their use.
· Monitor restoration activities.
· Review building codes and land use regulations for possible improvements.

C. Damage Assessments: Public/Individual
· Individual damage assessment includes damage to:
· Homes
· Personal Property
· Business
· Farms
· Unemployment resulting from a disaster.
· Public damage assessment identifies damage to public facilities such as:
· Roads
· Bridges
· Public Utilities
· Public Buildings
· Schools
· Hospitals

D. Timing
· A damage assessment should be started as soon as possible.
· Should be completed within hours to determine if State or Federal aid is needed
· Helps identify which government agencies should be notified of damage.

E. State/Federal Assistance
· If the damage assessment determines that State and/or Federal aid will be required, the Emergency Services Director will contact the State Office of Emergency Services (WVOES).
· WVOES will notify the proper agencies.
· The Local Damage Assessment Officer will coordinate efforts with the proper State/Federal authorities.

F. Damage to Public Property - When there is damage to public property:
· The WVOES will notify local governments of damage to their property
· The WVOES will notify State and Federal agencies of damage to State or Federal property.

IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILTY
A. Assessment Responsibilities/Components
1. Categories:
· Damage assessments will be categorized among three categories of property:
· Private property/non-agricultural
· Private property/agricultural
· Public property
2. Responsibilities
· Local governments are responsible for damage assessments to both public and private property in their jurisdictions.
· Agencies of the State government will assess damages to public properties under their control.
· Federal agencies will assess damages to property under their authority.
· Damage assessments are to be compiled in total numbers according to the type of damage:
· Destroyed
· Major damage
· Minor damage
· Damage assessments must reflect total losses in dollars accord-ing to either replacement or repair costs.
· The uninsured portion of total dollar losses must be included in the assessments.
3. Disaster Analysis Officer
· The Disaster Analysis Officer (DAO) will be the Director of Emergency Services or other as designated by the Director.
· Responsible for the overall assessment of damages in the County.
· Inform appropriate local officials of finding to assist and expe-dite local decision-making.
· Will assemble damage assessment teams personnel drawing from the following local government departments:
· Wood County:
· Sheriff's Department
· Assessor's Office
· Health Department
· County Clerk's Office
· Maintenance Department
· Parks and Recreation Department
· Municipalities
· Street Departments
· Water and Sewer Departments
· Police Departments
· Other local organizations, professionals, or companies which may provide personnel to assist in damage assessments include:
· American Red Cross
· Salvation Army
· Utility Companies
· Public Service Districts
· Real Estate Appraisers
· Construction Contractors
· Consulting Engineers
· The DAO will develop and maintain a supply of assessment forms and related supplies and maintain a "Damage Assessment" file.
· The DAO will insure that an inventory of critical public facilities is maintained at the EOC.
· Certain events will require particular specialists to be included on the assessment team for the protection of team members, eg:
· Hazardous materials accident
· Nuclear attack
· Terrorist event
· The DAO will establish procedures for the rapid and efficient delivery of damage assessments to the EOC and should involve:
· Computer mapping and graphics
· Computer spreadsheets and word processing
· Use of electronic mail (e-mail) for data collection and dissemination
4. Records, Reports, and Release of Information
· All damage assessment teams will collect field data and forward it to the EOC (See Volume II, Annex M, Appendix M).
· The DAO will compile the field data reports into a summary document: Damage Assessment Report.
· The DAO will provide damage assessment information to the WVOES which will release the information to Federal authori- ties in a timely manner.
· When State assistance is needed, the local damage assessments will be transmitted to the WVOES.
· When directed by the WVOES, damage assessments may be conducted by the DAO assisted by State personnel.
· When Federal assistance is requested, a joint assessment may be prepared by the Federal Emergency Management Agency (FEMA) and WVOES.
5. State or Federal Assistance
· When an emergency or disaster exceeds the local capabilities and State or Federal assistance is required, the DAO will coop-erate and coordinate assessment activities with the applicable State or Federal officials.

V. CONTINUITY OF SERVICES
A. Public Facilities
· Repairs on public facilities will begin as soon as possible during or after the disaster or emergency.
· Priority will be given to those facilities that are crucial to emergency response activities: roads, bridges, etc.
· Local recovery activities will rely upon local resources with support from other units of local government, State and Federal government as may be requested and allowable.

B. Private Facilities
· Repairs to privately-owned, public services such as electrical power and natural gas will proceed according to the standard or operating procedures of the private companies involved.
· Other emergency responders may be requested to assist in these private recovery efforts: fire service protection, law enforcement, etc.

VI. PLAN DEVELOPMENT AND MAINTENANCE
A. Responsibilities
· All local government agencies identified in this portion of the Plan are to work with the Director of Emergency Services to review and main- tain this portion of the Plan.
· The appropriate agency representatives should meet with the Director on at least an annual basis to conduct their planning and review activ- ities.
· Other, non-public, agencies and organizations which have a role in implementing this Plan should be invited to attend any such planning sessions.







AUTHORITIES AND REFERENCES
1. Defense Civil Preparedness Agency. Manual Damage Estimation System. CPG 2 - 9,
Washington: DCPA, 1976.
2. Federal Emergency Management Agency, Community Disaster Loan Handbook Pursuant to P. L. 93-288. DR &R-5, Washington: FEMA, January 1981.
3. Digest of Federal Disaster Assistance Programs. DR & R-9, Washington: FEMA,
June 1980.
4. Eligibility Handbook Pursuant to P. L. 93-288. DR &R-2, Washington: FEMA,
July 1981.
5. Grant County Emergency Services Office. Grant County Emergency Operations
Plan. Petersburg: August 1984.
6. Federal Emergency Management Agency. Job Aid Manual. SM-611, Emmitsburg:
FEMA, 1983.
7. Wood County Office of Emergency Services. Wood County Emergency Operations
Plan. Parkersburg: 1981, Revised 1998.

1. What happened: (flood, explosion, hurricane, tornado, fire, etc.)________________________
______________________________________________________________________________
2. When:______________________________________________________________________
3. Where:_____________________________________________________________________
4. Extent of Damage or Loss:_____________________________________________________
______________________________________________________________________________
______________________________________________________________________________
5. Best Estimate of Injured, Homeless, Fatalities:______________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
6. Type and Extent of Assistance Required, if known:__________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
7. Additional Remarks Pertinent to Situation:_________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________ ______________________________________________________________________________

Date:_____________________ ____________________________________
County, City, Town, or Special District
1. Casualties: Dead_____________ Injured____________ Missing_______
2. Damage to Private Property:
Mobile Dollar Aver. Insur.
Homes Homes Business Other Value Cover./Unit

a a a a b c

Destroyed: ______ ______ ________ _____ _____ __________
Major Damage: ______ ______ ________ _____ _____ __________
Minor Damage: ______ ______ ________ _____ _____ __________
3. Agriculture Damage:
A. Farm Buildings d. $_________________________________
B. Machinery and Equipment d. $_________________________________
C. Crop Losses d. $_________________________________
D. Livestock e. $_________________________________
4. Public Property Damage:
A. Debris Clearance e. $_________________________________
B. Protective Measures e. $_________________________________
C. Road Systems e. $_________________________________
D. Water Control Facilities e. $_________________________________
E. Public Building & Related Equipe. $_________________________________
F. Public Utilities e. $_________________________________
G. Facilities Under Construction e. $_________________________________
H. Private Nonprofit Facilities e. $_________________________________
I. Other (Not in above categories) e. $_________________________________
5. Total Damage f. $_________________________________
6. Remarks:
NOTE: Append maps, photographs, and any other supplemental material desired.

1. Casualties: Self-Explanatory

2. Damage to Private Property: a. Report number of units in each category that are destroyed or damaged.
b. Report the total dollar value of damage in each category.
c. Report the average percent of insurance coverage per unit.
Destroyed: Self-Explanatory
Major Damage: Extensive repairs required; structure cannot be used for its intended purpose

Minor Damage: Repairs required; structure can be used for its intended purpose.

3. Agriculture Damage: d. Agricultural damage assessment should be obtained from the
County emergency board - United States Department of Agriculture (USDA). Attach copy of natural disaster damage assessment report, if available.

4. Damage to Public Property: e. Report dollar value of damage to public property in each
category. Categories are explained below.

1. Debris Clearance - Removal of trees, limbs, building rubble, etc., from roads and streets to permit orderly flow of traffic; from drainage ditches to allow adequate runoff or flow; from reservoirs to prevent clogging of intakes or damage to structures; from private property within 50 feet of a house; and from any area when considered in the public interest for health and safety.

2. Protective Measures - Measures taken to protect public health and safety and to prevent damage to public or private property. Includes construction of emergency levees, pumping and sandbagging, warning signs and barricades, extra police for the emergency, overtime for regular employees.

3. Road Systems - Damage includes but is not limited to bridges, drainage structures, traveled ways, shoulders and safety features (non-FAP/FAS roads only. Damage to FAP/FAS roads should be included in the remarks.)

4. Water Control Facilities - Damage to dikes, levees, drainage channels, irrigation channels, and debris catch basins.

5. Public Buildings and Related Equipment - Damages to public buildings to the extent not covered by insurance. Include the physical plan and equipment in hospitals, libraries, penal and welfare institutions, police and fire stations, public office buildings, and recreational buildings. Include vehicles damaged or destroyed by the disaster (not as a result of operations).

6. Public Utilities - Damage to publicly owned facilities, including water, electric, gas, and sewerage facilities to the extent not covered by insurance.

7. Facilities Under Construction - Damage to facilities that were under construction at the time of the disaster to the extent not covered by insurance.

8. Private, Nonprofit Facilities - Damages to private, nonprofit educational, utility, emer-
gency medical, and custodial care facilities.

9. Other - includes damages to parks and recreational facilities.