The salary of the employee per nine months as opposed to twelve

Example: 43098, 33456, etc.

The university address of the employee

Example: 3206 One Waterfront Place, etc.

The employee's age as of the time the file was cut.

Example: 28, 54, etc.

A unique number that identifies the specific position the employee fills.

Example: 12345, 43251, etc.

Indicates whether or not the employee is benefits eligible.

Example: Y, N

The birth date of the employee as recorded in MAP

Example: 29-MAR-1983, etc

Description of CIP Code for primary position

Example: Accounting

Classification of Instructional Programs Code (CIP Code)

Example: 520301

Description of CIP Code for secondary position

Example: Accounting

Classification of Instructional Programs Code (CIP Code) for secondary positon

Example: 520301

Description of CIP Code for tertiary position

Example: Accounting

Classification of Instructional Programs Code (CIP Code) for tertiary position

Example: 520301

Percent of an individuals assignment devoted to Instruction

Example: 100.00, 95.76, etc.

Percent of an individuals assignment devoted to Research

Example: 100.00, 95.76, etc.

Percent of an individuals assignment devoted to Public Service

Example: 100.00, 95.76, etc.

Percent of an individuals assignment devoted to Academic Support

Example: 100.00, 95.76, etc.

Percent of an individuals assignment devoted to Student Services

Example: 100.00, 95.76, etc.

Percent of an individuals assignment devoted to Institutional Support

Example: 100.00, 95.76, etc.

Percent of an individuals assignment devoted to Plant Facilities

Example: 100.00, 95.76, etc.

Percent of an individuals assignment devoted to Auxilary Functions

Example: 100.00, 95.76, etc.

Sum of the above percentages--should equal 100%, but there are some exceptions

Example: 100.00, 95.76, etc.

The month in which the file was extracted from MAP

Example: 01,10,11

The year in which the current data was extracted from MAP

Example: 2005,2006,etc

The citizenship status of the employee

Example: US Citizen, Resident Alien, Non Resident Alien

The city of the employee's university address

Example: Morgantown, Keyser, etc.

The classified pay grade of the employee, if any. It will be blank if the employee is non-classified.

Example: 09, 18, etc.

The 9 digit code used by MAP to identify an employee's department.

Example: 123100101, 170050000

One of seven categories of employees based taken from the Equal Employment Opportunity Commission Form 221

Example: Administrative/Exec, Faculty, Professionals, etc.

A unique identifier assigned by MAP to every employee

Example: 23456, 12345

One of four employment categories--FR, FT, PR, PT (Full-time Regular, Full-time Temporary, Part-time Regular, and Part-time Temporary

Example: Full Time Regular, Full Time Temporary, Part Time Regular, Part Time Temporary or blank

9-month equated salary for faculty used in AAUP study

Example: 74,65,67, etc.

FIMS accounting numbers used for General Revenue Appropriation

Example: 344, 343, 0

Amount of salary coming from FIMS1

Example: 17004, 38001, etc.

FIMS accounting numbers used for Special Revenue Appropriation

Example: 4179, 0

Amount of salary coming from FIMS2

Example: 17004, 38001, etc.

FIMS accounting numbers used for Lottery Appropriation

Example: 4185,0

Amount of salary coming from FIMS3

Example: 17004, 38001, etc.

FIMS accounting numbers used for Tuition and Required E&G Fees

Example: 4187,0

Amount of salary coming from FIMS4

Example: 17004, 38001, etc.

FIMS accounting numbers used for Auxiliary and Auxiliary Capital Fees

Example: 4188,0

Amount of salary coming from FIMS5

Example: 17004, 38001, etc.

FIMS accounting numbers used for Education and General Capital Fees

Example: 4189,0

Amount of salary coming from FIMS6

Example: 17004, 38001, etc.

FIMS accounting numbers used for State, Local & Private Grants, Gifts and Contracts Funds

Example: 4195,0

Amount of salary coming from FIMS7

Example: 17004, 38001, etc.

FIMS accounting numbers used for Federal Grants and Contracts Funds

Example: 8761,0

Amount of salary coming from FIMS8

Example: 17004, 38001, etc.

The date on which the current data was extracted from MAP

Example: 39142

The employee's full name, last name first.

Example: Smith, John James

Whether or not an employee is a full time or part time employee

Example: Full Time, Part Time

A code indicating whether or not an employee is a full time or part time employee

Example: FT, PT

Primary Functional Area for an employee as defined by HEPC (Instruction, Research, Public Service, Acad Support, Student Service, Inst Support, Physical Plant, Auxiliary, Hospitals, Indep Operations, Other)

Example: Academic Support, Instruction, Other, Public Service, etc.

Number 1-11 corresponding with above areas

Example: 01,02,03,04,05,06,07,08,11

The employee's gender

Example: Male, Female

Annualized FTE of employees taking into account months worked per year and hours worked per week--the only exception is for full-time faculty working 9 months are considered 1.00 FTE

Example: 1.00, .25, .97, etc.

Base Salary from MAP

Example: 40800,31131, etc.

The date on which the employees current appointment went into effect.

Example: 38884

The year in which the employee's highest degree was earned as reported to HEPC

Example: 2006

The employee's employee status

Example: Not Benefits Eligible, On Leave, Regular Benefits Eligible

A code indicating an employee's employee status

Example: A,B,C

The date on which the employee was first employed by WVU

Example: 36632

The employee's FLSA exemption status

Example: Exempt, Non-exempt

Department code (from MAP--DPTACT) identifying the department to which the majority of the employees time is assigned

Example: 110450000, 604010003, etc.

Department description

Example: Otolaryngology Accts, International MBA, Personnel Services IT, etc.

The employee's highest earned degree

Example: Associate Degree, Bachelors Degree, etc.

Hours worked per year--only for Classified Staff

Example: 1950, 1170, 1456, etc

FTE devoted to Instruction

Example: 1.00, .85,.00, etc.

6-digit code that identifies the Classified Staff jobs

Example: 553555, 753380, etc.

6-digit code that identifies the broad group or family that is used to categorize the type of Classified Staff job--the first four digits are zeros for all of our jobs

Example: 000007, 000013, etc.

Total salary for employees on leave

Example: 68268, 54367, etc.

Total amount for longevity/increment pay

Example: 1200, 450, etc.

The employee's monthly salary

Example: 1890, 4076, etc.

An employee's primary occupational activity as defined by the EEOC

Example: Clerical and Secretarial, Faculty, Skilled Crafts, etc.

A code representing an employee's primary occupational activity as defined by the EEOC

Example: 1,2,3,4,5,6,7

Further break down of EEO classification

Example: 1,2,3,4,6,9,A,B

Description of above code

Example: Classified Staff, Clinical Track Faculty, Instructional Faculty, Non-classified, etc.

Pay not included in base, increment, or overload pay--(usually stipends or administrative pay)

Example: 6876, 17898, etc.

Overload FTE as approved by Academic Affairs

Example: .27, .10, etc.

Overload Salary as approved by Academic Affairs

Example: 8000, 7654, etc.

Position FTE from MAP

Example: 1.00, .50, etc.

The employee's race as it was reported to HEPC

Example: American Indian or Alaskan Native, Asian or Pacific Islander, Black, Hispanic, Unknown, White

The academic rank of the employee. If the employee is not faculty, it will return 'Other'

Example: Assistant Professor, Instructor, Graduate Assistant, etc.

A code indicating the academic rank of the employee.

Example: 0,1,2,3,4,5,6

Step or YOS for placement on the salary schedule for classified staff (0-15)

Example: 0, 15, 6, 4, etc.

Special categories of employees that are relatively uncommon.

Example: Coach, Law, Medical, Nursing, etc.

Indicates whether or not an employee is reported on the HEPC Personnel File

Example: NOT BOT (HEPC) select, WVU Main Campus

A code indicating whether or not an employee is reported on the HEPC Personnel File

Example: 1,6

Indicates whether or not an employee is teaching a credited class during the current reporting semester.

Example: Currently Teaching, Not Currently Teaching

A code indicating whether or not an employee is teaching a credited class during the current reporting semester.

Example: 1,2

The current tenure status of the employee

Example: Faculty Not Eligible for Tenure, Non Tenured Non Faculty Personnel, Tenure Track, Tenured

The date on which the employee became tenured.

Example: 38412

The department in which the employee holds their tenure status

Example: Chemistry, Engr, Biology, etc.

The tenure title of the employee

Example: Assist Prof, Assoc Prof, Professor or blank

Total salary including base, increment, overload and other

Example: 41949, 10224, etc.

The months of non-teaching experience worked for another state government agency

Example: 14

The years of teaching experience an employee has had at WVU

Example: 12

The total number of months of experience an employee has at WVU while not a member of the faculty.

Example: 15

Highest classification based on highest rank of all assignments

Example: Graduate Assistant, Classified Staff, etc.

Code corresponding to high classification

Example: CLASS, GAS, ATT, INTT-CLSM, etc.

Highest rank based on highest rank of all assignments

Example: 617, 814, 200, etc.

An employee's hourly rate of pay.

Example: 7.25, 15.45 etc.

The projected salary for hourly employees

Example: 15678, 76543

The number of hours an employee works in a given week.

Example: 37.5

The general title of the employee's job

Example: Attorney, Counselor, Chef, etc.

The type of job

Example: Classified, Faculty Tenure Track, Non Classified, Extension, etc.

A code referring to the type of job the employee has.

Example: AP, CL, ET, FN, FT, GA, LB, NC, PD

The description of the employee's institution as assigned by MAP

Example: WVU General Campus, WVU Health Sciences Center

A code representing the employee's institution as assigned by MAP

Example: 11,12

The broad group categorizing the type of job in the Mercer system

Example: ATH, INST ADV, PUB INFO, FIN AID, etc.

The classified pay grade of the employee according to MAP, if any. It will be blank if the employee is non-classified.

Example: Grade 10, Grade 21, etc.

The difference between the Mercer salary and the actual salary of the employee. If the employee is paid more than the Mercer Salary, then this will be zero.

Example: 123, 7654, etc

Amount on the salary schedule the classified employee should be making if we were fully funded

Example: 65789.00, 87654.00, etc.

The number of months in a year worked by a faculty member

Example: 11_12, 9_10, Less than 9

Indicates whether an employee is a non-medical, non-dental employee or not.

Example: Y, N

Months worked per year (0-12)

Example: 12.0, 9.0, etc.

The employee's university phone number

Example: 304 293-7654

The title of the employee's position

Example: Prof Tech 3, etc.

Classification of the employee based on the primary assignment

Example: Classified Staff, Clinical Track Faculty, Instructional Faculty, Non-classified, etc.

Code corresponding to primary classification

Example: ATT, GAS, INTT-CLSD, etc.

Department code identifying the department of the primary assignment

Example: 614,310, etc.

Organization name of the location of the primary assignment

Example: Mathematics, Pediatrics, Parking, etc.

Code corresponding to the rank of the primary position of an employee

Example: 617, 814, 204, etc.

The employee race according to EEO-6 as recorded in MAP

Example: American Indian, Asian, Black, Hispanic, Pacific Islander, Unknown, White

Department Code of an employee's secondary assignment

Example: 170120000, 787030000, etc.

Organization name of the location of the secondary assignment

Example: Parking, Education HSC, etc.

Position title of the secondary assignment

Example: Prof, Student Worker, etc.

The academic year and semester of the current data

Example: 200508, 200601, etc.

The state of the employee's university address

Example: KY, MD, WV, NC, PA or blank

Department Code of an employee's tertiary assignment

Example: 170050000, 491110000, etc.

Organization name of the location of the tertiary assignment

Example: Physiology, Mathematics, etc.

Position title of the tertiary assignment

Example: Prof, Student Worker, etc.

Salary Range to be used for the AAUP faculty salary survey

Example: 74,68,59, etc.

Type of Leave the employee is on--Sabbatical Full Pay, Sabbatical Half Pay, Professional Development Full Pay, Professional Development Half Pay--(Sabb Full, Sabb Half, PD Full, PD Half)

Example: PD Full, Sabb Full, Sabb Half, or blank

The employee's primary unit

Example: Academic Affairs Office, HR Administration, Family Medicine Accts, etc.

Indicates whether or not an employee has a veteran's disability or not

Example: Disabled, Not Disabled

Indicates whether or not an employee is a veteran and if so what kind.

Example: Disabled Veteran, Veteran, Vietnam Veteran, Not a Veteran, etc.

A unique identifier given to every employee and student. It is sometimes called the '700 number'

Example: 700123456, 700965128, etc.

Indicates whether or not an employee is hourly or salary

Example: Hourly, Salary

The employee's Years of Service as calculated for their annual increment.

Example: 7.2, 8.9 etc.

For classified staff, the difference between their salary and the zero step amount for their corresponding pay grade--($0 is minimum)

Example: 1800.00, 1670.00, etc.

Zero step amount for a classified employee's pay grade

Example: 21107, 28821, etc.

The Zip Code of the Employee's University Address

Example: 26505, etc.