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Planning & Treasury Operations
One Waterfront Place
P.O.Box 6209
Morgantown, WV 26506
Phone: (304)293-4245
FAX: (304)293-7796
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Registration Census File
Click on the Name of the Field to see its definition. If ActiveX controls are disabled, you may download an excel spreadsheet here.
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Campus where Course is offered. If it is an Extended Learning Course, it will return the College offering the Course.
Example:WVU Campus Course |
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A unique identifier assigned to every course. It is sometimes called the CRN.
Example: 001232,082367 etc |
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Course number within subject.
Example:102,460 etc |
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The number of credit hours for which a student has registered this term (x10).
Example: 3.0,6.0 etc |
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Registration status of student in course.
Example: Exception Withdrawal, Re-registered, Student Withdrew or blank |
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Date of registration status.
Example: 21-Aug-2005 |
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The final grade earned by the student in the course. NOTE: This will be blank except for files ending in CensusEnd
Example: B+, A-, Withdraw, Audit, etc. |
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Indicates the level of the course. Generally speaking, 100 and 200 level courses are Lower Level Bachelor, 300 and 400 are Upper Level Bachelor and 500+ are First Professional or Graduate Level Courses
Example: Lower-Level Bachelor, Upper-Level Bachelor, or First Professional or Graduate Level |
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The number of credits the student has attempted for the course during the term.
Example: 0,1,3 etc |
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The number of credits the student actually earned for the course during the term. NOTE: This value will be blank except in CensusEnd files.
Example: 0,1,3 etc |
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Indicator that student is counted on HEPC file for this term.
Example: Y |
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Institution providing course. All blank values are assumed that West Virginia University is the course provider.
Example:Potomac State College of WVU, West Virignia University or blank |
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Indicates whether or not the course is a traditional or nontraditional course.
Example: < 50% non-traditional, >=50% non-traditional or blank |
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Last Date on which the student Attended
Example: 25-Oct-2004 |
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The grade (if any) given to the student in the course at mid-semester (will be blank in all files prior to mid-semester)
Example:B+,A- etc |
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A unique ID assigned to the student by the Student Information System (BANNER).
Example: 1234567 |
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A code referring to the current term. The first 4 digits of the code are the year, the last two digits are the first month of the semester; i.e. 01 is spring, 08 is fall, 05 is summer I, 07 is summer II
Example:200507, 200601, etc. |
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The date on which the Census File was created. It is usually every Monday during a semester
Example: 21-DEC-2003, 06-MAR-2006, etc. |
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The name of the student file. It is in the format XXXXYY-MMDDYY-Current where XXXX is the year of the term for which the file was cut, YY is the first month of the term, MMDDYY is the date on which the file was cut and the final string says whether it is a HEPC begin of term file (CensusBegin), HEPC end of term file(CensusEnd) or a weekly file (Current)
Example: 200507-070505-Current . |
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The up to four letter abbreviation for the subject of the course; i.e. MATH is Mathematics, GEOL is Geology, EE is Electrical Engineering, etc.
Example: DENT, MED, CPE, BIOL, etc. |
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The description of the subject of the course.
Example:History, Occupational Therapy, Humanities, Marketing, etc. |
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