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Planning & Treasury Operations
One Waterfront Place
P.O.Box 6209
Morgantown, WV 26506
Phone: (304)293-4245
FAX: (304)293-7796
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Student Hepc File
Click on the Name of the Field to see its definition. If ActiveX controls are disabled, you may download an excel spreadsheet here.
| | The ACT Score with which a student was admitted. If admitted on an SAT score then this will be blank Example: 21, 25, 19, etc. |
| | The ACT English score with which a student was admitted. If admitted on an SAT score then this will be blank. Example: 21, 25, 19, etc. |
| | The ACT Math score with which a student was admitted. If admitted on an SAT score then this will be blank. Example: 21, 25, 19, etc. |
| | The ACT Reading score with which a student was admitted. If admitted on an SAT score then this will be blank. Example: 21, 25, 19, etc. |
| | The ACT Science score with which a student was admitted. If admitted on an SAT score then this will be blank. Example: 21, 25, 19, etc. |
| | A flag that indicates whether or not a student was enrolled in both summer sessions or not. For Spring and Fall Semesters this will be blank. Example: Y or blank |
| | The student's campus for reporting based upon the location of their courses Example: All off campus courses, WVU Off Campus Only, etc. |
| | A code corresponding to the student's campus for reporting based upon the location of their courses Example: BOTH, WOF, WOP, WVU, etc. |
| | Indicator of whether or not a student is a career technical student. These are usually Assoc of Applied Sciences students from PSC. Example: Career Technical Student, Not a Career Technical Student |
| | The official citizenship status of the student. Example: Not a United States Citizen or Resident Alien, United States Citizen or Resident Alien |
| | The code referring to a student's official citizenship status. Example: 1 or 2 |
| | The college of the student's major. Example: Creative Arts, Engineering/Mineral Resources, Potomac State College, etc. |
| | The permanent West Virginia County of residence for the student. This will be blank for non-West Virginia residents. Example: Marion, Tucker, Mingo, etc. |
| | A code corresponding to the student's West Virginia County of residence. It will be either 00 or blank for non-West Virginia residents. Example: 00, 01, 02, 55, etc. |
| | The cumulative GPA of the student. Example: 4.00, 3.89, etc. |
| | The total number of hours earned by the student Example: 12, 34, 156, etc. |
| | The degree the student is attempting to earn. Example: Bachelor of Arts, MS in Journalism, etc. |
| | The level of the degree the student is attempting to earn. Example: Associates, Bachelors, Doctorate, First-Professional, Masters, Undergraduate Certificate or nondegree |
| | A code representing the level of the degree the student is attempting to earn. Example: 22, 23, 24, 31, 42, 44, 99 |
| | An indicator telling whether or not a student has a disability and what it is. THIS FIELD IS CURRENTLY NOT USED. Example: Not applicable |
| | A field indicating whether or not a student has a specific academic or economic disadvantage. THIS FIELD IS CURRENTLY NOT USED Example: Not Applicable or not known |
| | The GED score of a student used for entry if any. Example: 45, 51, 60, etc. |
| | The self reported gender of the student. Example: Female, Male |
| | A code corresponding to the gender of the student Example: F, M |
| | Indicates whether or not a student is enrolled in a Health Sciences Major. Example: Health Sciences Center, Not Health Sciences Center |
| | A code corresponding to whether or not a student is enrolled in a Health Sciences Major. Example: 0, 2 |
| | The High School GPA, if any, with which a student applied to the university Example: 4.11, 3.97, 2.86, etc. |
| | The number of hours if any a student transferred to WVU Example: 12, 36, 15, etc. |
| | The number of hours for college credit a student earned in High School and transferred to WVU Example: 12, 9, 18, etc. |
| | The year in which the student graduated from High School Example: 2000, 1996, 2006, etc. |
| | The Institution within the WVU system at which the student is enrolled. Example: Potomac State College of W Va University or West Virginia University |
| | The intercollegiate sport, if any, in which a student is primarily participating Example: Baseball, Football, Soccer, etc. |
| | A code corresponding to the intercollegiate sport, if any, in which a student is primarily participating Example: 0, 1, 2, 3 … 9 |
| | An indicator telling whether or not a student has a specific English deficiency. THIS FIELD IS CURRENTLY NOT USED. Example: Not applicable |
| | The WVU Code corresponding the the major of a student. Example: 0725, 1467, etc. |
| | The major in which a student is currently enrolled. Example: Art, Pre-History, Biology, etc. |
| | The student's self reported month and year of birth in the form MMYYYY. Example: 031978, 031983, etc. |
| | A unique identifier assigned by BANNER to every student in the WVU system. Example: 764877, 1209874, etc. |
| | The West Virginia Institution, if any, that the student attended prior to enrolling at the West Virginia University system. Example: Fairmont State University, WV Wesleyan College, etc. |
| | A code corresponding to the West Virginia Institution, if any, that the student attended prior to enrolling at the West Virginia University system. Example: 24, 33, A, K, etc. |
| | Whether or not a student is a PROMISE scholar. THIS FIELD IS SOMETIMES SUSPECT AS IT IS NOT ALWAYS COMPLETELY POPULATED. Example: PROMISE or blank |
| | A code indicating whether or not a student is a PROMISE scholar. THIS FIELD IS SOMETIMES SUSPECT AS IT IS NOT ALWAYS COMPLETELY POPULATED. Example: Y, N or blank |
| | A student's self reported ethnicity. Example: American Indian or Alaskan Native, Asian or Pacific Islander, Black(Not of Hispanic Origin), Hispanic, Unknown, White(Not of Hispanic Origin) |
| | A code corresponding to a student's self reported ethnicity. Example: 1,2,3,4,5,6 |
| | The student's rank as of the time of the report. Example: 1st Year Law, Freshman, Provisional Masters, Senior, Medicine 3rd Year Prof, etc. |
| | A code corresponding to the student's rank. Example: FR, SO, L1, D3, M3, MA, etc. |
| | The term code of the semester currently being reported. Example: 200601, 200408, etc. |
| | The campus (HSC or main) where a student registers for classes and takes the majority of their courses. Example: Health Sciences, Main Campus |
| | A code corresponding to the campus (HSC or main) where a student registers for classes and takes the majority of their courses. Example: 00, ME |
| | The academic year and semester currently being reported Example: 2001 Fall Semester, End of Term, 2005 Spring Beginning of Term, etc. |
| | The residency of the student as determined by what fees they pay Example: In-State, Metro Agreement, Out-of-State, Reciprocity Agreement, or SREB Academic Common Market |
| | A code referring to the residency of the student as determined by what fees they pay Example: 1,2,3,4, or 5 |
| | The Combined SAT Scores with which a student was admitted to WVU. If they were admitted on ACT scores, this will be blank. Example: 1460, 1210, 980, etc. |
| | The Math SAT Scores with which a student was admitted to WVU. If they were admitted on ACT scores, this will be blank. Example: 760, 580, 430, etc. |
| | The Verbal SAT Scores with which a student was admitted to WVU. If they were admitted on ACT scores, this will be blank. Example: 760, 580, 430, etc. |
| | Indicates with which test score a student was admitted. Example: ACT New Enhanced, Neither SAT or ACT Scores Available, Old SAT, SAT Recentered, Scores Not Required |
| | A code indicating with which test score a student was admitted. Example: 0,1,2,5,or 6 |
| | The student's GPA in the current semester. THIS WILL BE BLANK IN ALL CENSUSBEGIN FILES. Example: 3.6, 2.4, etc. |
| | The number of hours attempted in the current semester. Example: 12, 15, 9, etc. |
| | The number of hours attempted in the current semester. Example: 12, 15, 9, etc. |
| | The number of hours earned during the current semester. THIS WILL BE BLANK IN ALL CENSUSBEGIN FILES. Example: 12, 15, 9, etc. |
| | The State, Territory or Foreign Country in which a student had residence at the time of registration. Example: Connecticut, Malawi, Australia, West Virginia, etc. |
| | A code corresponding to the State, Territory or Foreign Country in which a student had residence at the time of registration. Example: 004, 078, 104, WV, VT, PA, etc. |
| | The campus (WVU or PSC) at which the student is registered. Prior to 2005, this will be blank as no PSC Student's are recorded in the WVU HEPC files. Example: PSC Student, WVU Student or blank. |
| | A code corresponding to the campus (WVU or PSC) at which the student is registered. Prior to 2005, this will be blank as no PSC Student's are recorded in the WVU HEPC files. Example: SPA, SWA or blank |
| | The date upon which the HEPC file was extracted from BANNER Example: 26-MAY-2005, etc. |
| | The student's degree objective based on their degree level and the Federal CIP discipline code related to their official HEPC degree. Example: 24010103, 42027777, etc. |
| | The name of the current file. It is of the form YYYYTT-MMDDyy-string where YYYY is the year of the term, TT is the first month of the term, MM is the month on which the file is loaded, DD is the day, yy is the year. The string tells whether it is a beginning or end of term file. Example: 200001-051400-CensusBegin |
| | The first and middle initials of the student Example: JJ, KL, LH, etc. |
| | The last name of the student Example: DeLeurere, Smith, etc. |
| | The student's rank as defined by HEPC for regulatory reporting. Example: Lower-Level Student(Freshman), Graduate Level (Advanced), First Professional Student (Medicine), etc. |
| | A code corresponding to the student's rank as defined by HEPC for regulatory reporting. Example: A, B, C, D, E, F, G, H, I, J, K , or L |
| | In a combined unduplicated summer HEPC file, this refers to the second summer term. Example: 200507. 200607, etc. |
| | The student's original term of entry at WVU. Example: Fall 1964, Fall 1996, Spring 2001, etc. |
| | The student's type of registration used in older regulatory reporting. Example: First-Time Freshman, Transfer Student, Returning Student, etc. |
| | A code corresponding to the student's type of registration used in older regulatory reporting. Example: 0,1,2,3,4, etc. |
| | The student's type of registration used in current regulatory reporting. Example: First-Time Freshman, Transfer Student, Returning Student, etc. |
| | A code corresponding to the student's type of registration used in current regulatory reporting. Example: 0,1,2,3,4, etc. |
| | The current Visa type on which a non-resident alien is currently residing in the United States. Example: F-1 visa, Refugee, A-2 visa, etc. |
| | A code corresponding to the current Visa type on which a non-resident alien is currently residing in the United States. Example: F1, RF, A2, etc. |
| | An indicator of whether or not the student withdrew from the university during the current term. Example: Not applicable or Student formally withdrawn |
| | An indicator of whether or not the student withdrew from the university during the current term. Example: 0, W or blank |
| | A unique identifier assigned by the University to every student in the WVU system. It is sometimes referred to as the '700 number' Example: 700186543, 700965876, etc. |
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