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Planning & Treasury Operations
One Waterfront Place
P.O.Box 6209
Morgantown, WV 26506
Phone: (304)293-4245
FAX: (304)293-7796
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Student Census File
Click on the Name of the Field to see its definition. If ActiveX controls are disabled, you may download an excel spreadsheet here.
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Indicates whether the student is part of the Academic Common Market or under a reciprocity agreement
Example: Active/Reciprocity (GCCC), Active/Academic Common Market |
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Best A05 Composite Score Overall
Example: Number between 0 and 36 |
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Date associated with the best A05 composite score overall
Example: 01-OCT-2003 |
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Score of the english section of the best A05 composite score overall
Example: Number between 0 and 36 |
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Score of the math section of the best A05 composite score overall
Example: Number between 0 and 36 |
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Score of the reading section of the best A05 composite score overall
Example: Number between 0 and 36 |
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Score of the science reasoning section of the best A05 composite score overall
Example: Number between 0 and 36 |
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The county in West Virginia from which the student was admitted. This can be blank for non-residents.
Example: Mingo, Tucker, Marion, etc. |
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The abbreviation for the state, province or US territory from which a student was admitted. This can be blank for non-US, non-Canadian residents
Example: WV, PA, ON, PR |
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The Zipcode from which a student was admitted.
Example: 26588, 26506-6209, etc. |
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A number that allows the database to connect to the advisor table. Should not be used in most reports.
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An indicator of whether the student is receiving any athletic aid.
Example: Y or blank |
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The sum of the hours for which the student is currently enrolled including any from which they may have withdrawn.
Example: Number between 0 and 60 |
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Date on which the student was born.
Example: 07-MAR-1978, 29-MAR-1983, etc. |
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The US citizenship status of the student
Example: Non-Immigrant, Permanent Resident, Refugee, US Citizen |
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A field which indicates whether or not the student wishes their information to remain confidential
Example: CONFIDENTIAL or blank |
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Date on which a student died.
Example: 09-JAN-2004, 24-JAN-2006, etc. |
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A field which indicates whether or not a student has died.
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The number of extended learning courses for which the student is enrolled.
Example: 1,2,3, etc. |
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The total number of hours for which the student is currently enrolled excluding those hours for which he or she has withdrawn.
Example: A number between 0 and 60 |
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A field which lists whether the student is currently enrolled at the time of the census run.
Example: ENROLLED or blank |
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A field which tells if the student is an exchange student and if so, what kind of exchange student.
Example: International Student Exch Prg, National Student Exhange Prg, WVU Study Abroad Exchange Prg, WVU Study Abroad Participant or blank |
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Date on which the student is expected to graduate.
Example: 31-MAY-2008, 25-DEC-2006, etc. |
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A field that says whether or not the student's financial aid has been paid.
Example: PAID or blank |
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A flag that tells whether the student is a first generation college attendee or not
Example: Y or N |
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A field that states whether or not a student is a first time student and if so, what type.
Example: First Time Freshman, First Time Graduate, First Time Professional, First Time Transfer or blank |
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The GED Score of the student if applicable
Example: A number between 0 and 800 |
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The gender of the student
Example: Female, Male or Not Reported |
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The term code of the semester to which the student was first admitted.
Example: 200601, 199608, etc. |
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The academic level of the student at the time of the census run.
Example: Undergraduate, Graduate or Professional |
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The academic rank of the student at the time of the census run.
Example: Freshman, Sophomore, Junior, Senior, Graduate, Professional |
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A detail of the rank used for registration purposes
Example: Third Year Occupational Thrpy, Second Year Medicine, etc. |
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The residency status of a student for the purposes of calculating their tuition and fees.
Example: Metro, Resident, Non-resident, or Undeclared |
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Example: AS, IS, LA, RE, RN, SS or ST |
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The campus on which the student is enrolled
Example: PSC Student or WVU Student |
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A field that is used for Federal and State Reporting that contains a special set of student types.
Example: Continuing, First Time, Other, Transfer, Unclassified Undergraduate, or Undeclared |
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Indicates whether a student has graduated during the term or not
Example: GRADUATED or blank |
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Indicates whether a student is an undergraduate extended learning student who has been admitted on a one term guest pass
Example: WEEBLES or blank |
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The official citizenship status of a student according to federal and state reporting definitions
Example: 'US Citizen, Resident Alien or Refugee' or 'Not a US Citizen, Resident Alien or Refugee' |
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The number of hours a student earned while still enrolled in High School
Example: 3,4,6, etc. |
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The High School Grade Point Average of a student
Example: 3.32, 4.00, 2.76, etc. |
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An indicator which tells whether a student's major is a Health Sciences major or a General University major.
Example: General University or Health Science |
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A student's residency for the purpose of calculating their tuition and fees
Example: In-State, Metro Agreement, Out-of-State, Reciprocity Agreement, SERB Academic Common Market |
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An Indicator which tells which test type (ACT or SAT) a student was admitted on.
Example: ACT Scores or SAT Scores |
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An indicator which says whether a student was counted in the official HEPC counts or not. This should be set to 'Y' to ensure that census reports and official WVU numbers match.
Example: Y or blank |
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The detail of the student rank as defined by the Higher Education Policy Commission
Example: Freshman, Provisional Doctorate, Law Year 1, Medical Professional Year 2, etc. |
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The type of student that the student is registering as for the selected term.
Example: First-Time Freshman, Returning Student, Transfer Student, etc. |
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The rank at which the student graduated according to their High School Transcript
Example: 1, 25, 432, 176, etc. |
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The size of the student's graduating High School Class.
Example: 1, 25, 432, 176, etc. |
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The student's Grade Point Average in High School according to their transcript
Example: 3.04, 4.12, 2.86, etc. |
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The date on which the student graduated from High School
Example: 01-JUN-2003, 30-MAY-1996, etc. |
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The percentile at which the student graduated from their class according to their High School transcript
Example: A number between 0 and 99 |
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An field which indicates whether the student's reported High School GPA was weighted or unweighted
Example: Weighted, Non-weighted or blank |
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The highest score the student received on the English portion of any ACT they took
Example: A number between 1 and 36 |
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The highest score the student received on the Math portion of any ACT they took
Example: A number between 1 and 36 |
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The highest score the student received on the Reading portion of any ACT they took
Example: A number between 1 and 36 |
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The highest score the student received on the Science Reasoning portion of any ACT they took
Example: A number between 1 and 36 |
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The highest score the student received on the Analytical portion of any GRE they took
Example: A number between 1 and 800 |
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The highest score the student received on the Quantitative portion of any GRE they took
Example: A number between 1 and 800 |
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The highest score the student received on the Verbal portion of any GRE they took
Example: A number between 1 and 800 |
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The highest score the student received on the Math portion of any SAT they took
Example: A number between 200 and 800 |
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The highest score the student received on the Verbal portion of any SAT they took
Example: A number between 200 and 800 |
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A code that indicates if a student is pre-registered in the Honors Programs
Example: HONORS or blank |
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The student's Grade Point Average for WVU classes during the current term
Example: 1.45, 4.00, 3.01, etc. |
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The number of hours a student is taking at WVU
Example: 3, 9, 21, etc. |
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The number of hours a student attempted to take at WVU for the current term
Example: 3, 9, 21, etc. |
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The number of hours that a student earned at WVU for the current term.
Example: 3, 9, 21, etc. |
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The number of hours that a student passed at WVU for the current term.
Example: 3, 9, 21, etc. |
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The level code of the student for purposes of course taking at WVU.
Example: Undergraduate, Graduate, Professional, Potomac State College or blank |
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The number of quality points that a student earned at WVU for the current term.
Example: 9, 18, 63, etc. |
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The current term code.
Example: 200408, 200501, 200305, etc. |
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The last term the student was registered prior to the current term.
Example: 200408, 200501, 200305, etc. |
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The GPA of the student during the last term the student was registered prior to the current term.
Example: 4.00, 3.76, 2.89, etc. |
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The familial relationship, if any, the student may have with a previous alum
Example: Daughter, Brother, Sister, Husband is Alumnus, etc. |
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The first line of a student's mailing address
Example: P.O.Box 10 |
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The second line of a student's mailing address
Example: P.O.Box 10 |
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The third line of a student's mailing address
Example: P.O.Box 10 |
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The city in a student's mailing address
Example: Morgantown |
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The county a student designated as their mailing address
Example: Marion, Monongalia, etc. |
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The phone number the student associated with their mailing address
Example: (304)867-5309 |
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The state or province of a student's mailing address
Example: WV, PA, ON, AB, DC, etc. |
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The postal code of a student's mailing address
Example: 26505, 26588, etc. |
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The term code of the term in which the student first entered West Virginia University
Example: 200301, 199608, etc. |
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The student's overall semester GPA including any transferred credits
Example: 2.76, 4.0, etc. |
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The number of institutional and transferred credit hours during the current semester
Example: 20, 12, etc. |
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The sum of all WVU and transferred hours attempted during the current term
Example: 15, 20, etc. |
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The sum of all WVU and transferred hours earned during the current term
Example: 21, 18, etc. |
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The sum of all WVU and transferred hours passed during the current term
Example: 21, 18, etc. |
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The sum of all WVU and transferred quality points earned during the current term
Example: 63, 30, etc. |
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Indicates whether the student has applied for graduation at the end of the current semester or not.
Example: PENDING or blank |
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The first line of a student's permanent address
Example: P.O.Box 10 |
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The second line of a student's permanent address
Example: P.O.Box 10 |
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The third line of a student's permanent address
Example: P.O.Box 10 |
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The city in a student's permanent address
Example: Morgantown |
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The county a student designated as their permanent address
Example: Marion, Monongalia, etc. |
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The phone number the student associated with their permanent address
Example: (304)867-5309 |
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The state or province of a student's permanent address
Example: WV, PA, ON, AB, DC, etc. |
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The postal code of a student's permanent address
Example: 26505, 26588, etc. |
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Also called a PIDM, this is a banner specific code that uniquely identifies every student in the system
Example: A large number |
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The student's Grade Point Average at their previous institution, if any.
Example: 2.65, 4.00, etc. |
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A flag that indicates whether or not a student is a Promise scholar
Example: PROMISE or blank |
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The total number of Potomac State College courses the student is enrolled for excluding any dropped during the first week of classes
Example: 1, 2, 5, etc. |
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The student's enrollment eligibility at the time of the file run.
Example: Deceased, Eligible to Register, Exception Withdrawal, Not Returning, Re-Registered or Student Withdrew |
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The date upon which the Reg Status became effective.
Example: 29-AUG-2005, 07-MAR-2006, etc. |
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The term for which the file is being run.
Example: 200508, 200301, 200407, etc. |
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The student's registration status at the time of the census run.
Example: REGISTERED or blank |
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The date on which the student took their best scoring SAT test.
Example: 29-FEB-2004, 05-OCT-2003, etc. |
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The score on the math portion of a student's best scoring SAT test.
Example: 270, 400, 760, etc. |
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A field which indicates whether the student's best SAT score was taken before or after the test was recentered.
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The total score of a student's best scoring SAT test.
Example: 270, 400, 760, 1460, etc. |
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The score on the verbal portion of a student's best scoring SAT test.
Example: 270, 400, 760, etc. |
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A field which indicates whether or not the student is eligible for any WVU scholarships and which one.
Example: Presidential Scholar, Thurgood Scholar, Bucklew Scholar, etc. |
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Indicates what if any sport a student is involved in.
Example: FOOTBALL (M), GYMNASTICS (W), BASEBALL (M), etc. |
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An indicator which says whether or not a student is enrolled in the Student Support Services program.
Example: TRIO-SSS or blank |
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The count of the number of courses a student was enrolled in excluding any he or she may have dropped during the first week.
Example: 4, 6, 2, etc. |
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The date upon which the student file was cut.
Example: 01-MAY-2005, 04-JAN-2004, etc. |
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The name of the student file. It is in the format XXXXYY-MMDDYY-Current where XXXX is the year of the term for which the file was cut, YY is the first month of the term, MMDDYY is the date on which the file was cut and the final string says whether it is a HEPC begin of term file (CensusBegin), HEPC end of term file(CensusEnd) or a weekly file (Current)
Example: 200508-010206-CensusEnd, 200501-020605-CensusBegin, 200601-031306-Current, etc. |
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The student's first name
Example: Lawrence, Kristi, William, Mary, etc. |
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The student's last name
Example: DeLeurere, Smith, Wright, etc. |
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The student's first name
Example: Harley, Lynne, Garrett, Wesley, etc. |
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The count of the number of classes in which the student received a midterm grade less than a C
Example: 1, 2, 5, 6, etc. |
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Indicator that is used to determine whether to withdraw a student for failure to pay.
Example: Confirmed, Not Paid, or Paid |
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The reason a student gives for withdrawing from the current term.
Example: Personal, Academic Difficulty, Military Reason, etc. |
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The student's cumulative transferred GPA
Example: 2.76, 4.0, etc. |
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The students' total number of transferred credit hours
Example: 20, 12, etc. |
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The total sum of all of a student's attempted transferred hours
Example: 15, 20, etc. |
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The total sum of all of a student's earned transferred hours
Example: 21, 18, etc. |
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The total sum of all of a student's passed transferred hours
Example: 21, 18, etc. |
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The total sum of all of a student's transferred quality points
Example: 63, 30, etc. |
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Describes what if any veteran's benefits a student is receiving
Example: Montgomery GI Bill (Ch 30), Survivor/Depen. Ben. (Ch 35), etc. |
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The type of Visa if any a student possesses.
Example: J-1 visa, Asylum Applicant, Permanent Resident, Refugee, A-2 visa, etc. |
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The total number of hours of web based classes a student is enrolled in.
Example: 3, 5, 8, etc. |
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The student's WVU email address
Example: jdoe@mix.wvu.edu, rsmith@mix.wvu.edu |
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Indicates whether the student's WVU email is still active or not
Example: Active or blank |
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Indicates whether or not the student has on campus housing
Example: Yes or blank |
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The student's WVU Housing phone number if they have on campus housing.
Example: 293-5555, etc. |
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Indicates if the student is a resident assistant in WVU housing for the current term.
Example: Yes or blank |
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The room or apartment number of the student's WVU Housing
Example: 278, 104A, etc. |
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The student's WVU ID (the 700 number)
Example: 700123456, 700987654, etc. |
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The number of oncampus courses a student is enrolled in.
Example: 1, 4, 7, etc. |
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