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Faculty Common Questions

These questions supplement the What You Need to Know topic guides, where you can find more information.

Questions will be added and updated as information becomes available. If you can't find the answer to your question, please submit a question or email returntocampus@mail.wvu.edu.

Are best practices available for instructors teaching in-person classes? For example, is it acceptable to provide handouts that are passed from student to student?

Yes. View COVID-19 Instructor Expectations and Best Practices on the Faculty website. In that example, instructors should hand out each paper rather than allowing them to be passed from student to student. Alternatively, instructors could put the handouts on the seats prior to the start of class or use electronic versions.

Are daily wellness surveys mandatory?

Daily wellness surveys are not required for employees and students this spring. Select groups (e.g., some Health Sciences programs) may continue to complete it as determined by those programs. Students and employees will receive communications from individual departments/units if they will continue to require completion of the survey.

All members of the WVU coommunity are urged to self-monitor and alert their primary care physician or WVU Medicine Student Health if COVID-19 symptoms surface.

Are hybrid employees required to complete the telecommuting agreement?

Yes. Any employee who is performing a combination of remote and onsite work this fall is required to complete the telecommuting agreement.

Are leased office spaces cleaned by outside agencies? If so, how often will they be cleaned?

Under WVU’s leasing agreements, if the University is not responsible for a building, we are not responsible for cleaning it. That said, we are working with building management for our leased spaces to address cleaning concerns.

Are masks required to be worn outdoors as well as indoors on campus?

Masks and face coverings are required on all WVU campuses at all times in all public places, except when eating.

Related questions:

Are spring classes online?

For the spring 2021 semester, WVU will continue its strategy of reducing some classroom density and moving others online to slow the spread of COVID-19. The majority of seats will remain online. Half of the course sections offered will be either completely in-person or offer an in-person component in a hybrid format. Many of these in-person and hybrid classes will be for freshmen and graduate students. Capstone and hands-on courses for graduating seniors will also be offered in person whenever possible.

Visit Course Delivery Formats for more about the types of courses being offered.

Are supervisors expected to be flexible when addressing the ever-changing school and childcare situations that caregivers face?

Given the evolving nature of the COVID-19 pandemic and the drastic alteration to patterns of work, transportation, family support, childcare, travel and other fundamental modes of life, we expect our leaders, managers, supervisors, faculty members and researchers to model flexibility and foster a community of wellness and awareness to the maximum extent possible.

Are WVU-branded masks required or may we wear personal masks?

You may wear your own mask as long as it adheres to CDC guidelines for face coverings and it does not display any offensive messages/language.

If you do wish to buy WVU-branded masks, we've compiled a list of vendors selling WVU-branded face coverings.

As an employee, will I be required to clean my office space on a daily basis?

While Facilities and Services will continue to clean offices and workspaces based on CDC guidelines, additional care should be taken to wipe down commonly used surfaces. Before starting work and before leaving any room in which you have been working, employees must wipe down all work areas with EPA-registered 60% alcohol solution. This includes any shared-space location or equipment (e.g., copiers, printers, computers, A/V equipment, coffee makers, desks and table, doorknobs, etc.). Tissues, hand sanitizer and disposable wipes may be requested from your building supervisor. These items also are available for purchase in Mountaineer Marketplace (using the PPE Request Form).

As an instructor, am I allowed to ban face gaiters in my class?

No. Research from our health experts show the gaiter WVU is providing is effective in slowing the spread of COVID-19. As such, these gaiters will be permissible in all classes.

As an on-campus instructor, should I encourage students to download the NOVID app?

Use of the app is completely voluntary, but encouraged. The NOVID app detects when a user is close to other NOVID app users. If someone reports as positive in the NOVID app, all other users who have been in close contact will receive a notification, encouraging them to self-isolate or get tested even before they experience symptoms. Although WVU will not receive any information from the app, it allows users to take precautions to keep themselves and those around them safe.

Can student organizations have events after Thanksgiving Break since students aren't returning to campus?

Just as student orgs continued engagement and activities last semester and over the summer, student orgs can continue to meet virtually Nov. 24-Jan. 19 even though students will be away from campus.

Can we purchase WVU masks and gaiters so we have more than one?

Yes, we've created a list of vendors selling WVU-branded masks and gaiters.

Do I have to be tested if I've already had COVID-19? New

Students and employees who have had COVID-19 within the last 90 days are not required to be tested but should notify WVU Shared Services.

Do I have to be tested if I've been vaccinated for COVID-19? New

Students and employees required to be tested for COVID-19 — either as part of return to campus testing or ongoing testing — must still be tested even if they have received the COVID-19 vaccination. Those vaccinated can still be carriers of the virus.

Do I really have to wear a mask in class?

Yes, research has shown that the virus can spread quickly in close quarters. Wearing a mask prevents you from spreading the virus. It is important to remember that carriers often spread the virus before they exhibit any symptoms. The University is asking for your cooperation for the safety of faculty, staff and students. Instructors can request clear masks to use in conjunction with the plexiglass shields in front of the lectern to improve intelligibility.

Instructors should refer to the guidelines for ensuring safe classroom behavior for the University's approved COVID-19 syllabus statement and guidance for setting classroom expectations and handling disruptions.

Students should review the Student Health and Safety Policies for additional expectations.

Related questions:

Does "out of state travel" apply to employees who live out of state?

Anyone traveling domestically outside of West Virginia is subject to a 5-day self-quarantine/self-monitoring period. This does not include commuting to work for employees who live out of state.

How are supervisors informed if one of their employees has been approved to work remotely?

Telecommuting agreements are submitted to the HR partners, who will work to provide copies and discuss approvals with the supervisors and leadership. Please contact your HR partner if you have questions or need clarification.

How can I meet with my adviser?

Meetings with advisers will be held remotely using teleconferencing tools.

How can I report an off-campus party?

To report a large gathering or a house party close to campus, you can notify University Police by calling 304-293-COPS. In addition, you can report the incident anonymously through the LiveSafe app. Click “report incident,” select “other” and include information in your tip such as the location, time, approximate number of people, etc. If more information is needed, University Police dispatchers may ask you follow-up questions through the app, as well.

How can instructors enforce the mask/face covering policy in class?

Guidelines for instructors have been developed to help ensure safe classroom behavior. The University also has established Student Health and Safety Policies that include requirements for mask-wearing and adequate physical distancing. While we trust students will understand, support and adhere to the classroom expectations, non-compliant students will be reported to the Office of Student Conduct, removed from the classroom and face disciplinary action.

How do I reschedule my COVID-19 test?

If you need to reschedule:

  • Log back into myhousing.wvu.edu.
  • Select COVID-19 Testing.
  • Select Continue.
  • Select Schedule an Appointment at the top of your confirmation page.
  • Follow the prompts to cancel and reschedule your appointment.

If you missed your appointment, please call Shared Services at 304-293-6006 for assistance. You will not be able to reschedule using the instructions above.

How do we achieve six foot spacing with 50% classroom capacity?

Current CDC guidance is to maintain at least six feet of distance between individuals whenever possible. However, these physical distancing measures may be difficult to maintain in some public settings (e.g., certain classrooms). Along with enhanced cleaning measures, if students wear masks, practice good hygiene and occupy every other seat in a classroom, the potential spread of COVID-19 should be limited.

How is it not against HIPAA for people to be notified if someone tests positive?

Students, faculty and staff will be notified privately by the local health department if they test positive. Those identified as a close contact will be notified they have been exposed, but no personal, identifying information will be given.

WVU Student Health and WVU Medical Management are also notified of positive cases during the contact tracing process in order to aid in medical care and initiate cleaning and disinfecting processes.

How long will it take for test results to come back? How can I check them?

You should receive your test results within three to five days, depending on lab workload.

For step-by-step instructions for viewing your results, see:

Related questions:

How often will employees and students get tested?

In addition to testing symptomatic individuals, WVU is sample testing certain groups of students, faculty and staff to quickly assess and limit the potential spread of COVID-19.

Individuals who may be asked to participate in sample testing include students with in-person classes, those living in residence halls and University Apartments, those participating in athletics, those in the performing arts, specific faculty and staff populations and random samples of students and employees — regardless of whether they have a known exposure or are showing symptoms of COVID-19.

Some of these groups (e.g., student athletes, resident assistants and residence hall coordinators) may be asked to complete testing on a weekly basis based on their potential exposure to COVID-19.

Learn more about mandatory testing.

Spring Semester Return to Campus Testing
The University will require COVID-19 testing for all students and employees who are returning to the Morgantown campus for the spring semester.

Students, faculty and staff who are required to be tested will receive an email in early to mid-December from COVIDtesting@mail.wvu.edu with instructions to register for testing.

How will bathroom cleanings be handled?

Public restrooms in densely populated buildings will receive extra cleaning throughout the day. High-touch surface areas — such as water taps, handles, seats and cover flaps, wash basins, buttons and switches — will be disinfected every eight hours.

Within residence halls, communal restrooms will be cleaned once a day. High-touch areas in communal restrooms will be cleaned every 8 hours. High-touch areas in suite style restrooms will be cleaned once a day. Suite style restrooms also will receive a deep cleaning a minimum of once every three weeks.

Related questions:

How will course requirements be met when a student has to quarantine/isolate for possibly a week at a time, in multiple instances?

WVU has amended its attendance policy to reflect the impact of COVID-19 and has instituted a new emergency leave policy that provides guidance if a student should be unable to participate in class for more than a week.

It is the expectation that during the next academic year, all course material necessary to meet the course learning goals will be available to students in the event of a mandated quarantine or isolation. Even in quarantine or isolation, a student will be able to keep up with class content, as well as any class requirements. Communication with instructors is key to continued success within the course, so please be sure to keep your instructor informed of any situation that may impact your class attendance.

How will group projects be completed?

As we continue to follow physical distancing guidelines, most group projects will be completed using the various technologies the university has invested in and supports, such as Zoom, Collaborate, eCampus, Google Meet, etc. However, in some select cases, group projects will be allowed to be completed in class while maintaining safe physical distancing and while wearing personal protective equipment. As always, please speak with your instructor regarding any specific course requirements, as well as any questions or concerns you have.

How will lab equipment be cleaned?

Cleaning supplies (e.g., wipes and disinfectants) will be available for faculty and staff to clean their own lab equipment.

How will physical distancing be maintained in lab classes?

We have reduced density based on seating capacity in a manner similar to our non-lab classes. Instructors will be working to maintain appropriate distances between students and between students and instructors. In addition, where needed for additional protection, we can deploy face shields to supplement the use of masks.

How will student organizations be responsible for ensuring that their members follow all necessary safety protocols at events/meetings?

In addition to the University's Student Health and Safety Policies, new guidelines for student organizations address wearing masks or face coverings and proper physical distancing. We are hopeful that students will hold each other accountable as Mountaineers to protect the health and safety of their members.

Student Life staff will provide guidance and support for the registered student organizations and club sports teams to execute their operations as regularly as possible. University Police and relevant Student Life staff will monitor events at random for policy enforcement.

How will the instructor know if a student tests positive?

It is the student's responsibility to let instructors know they will not be attending class and work with their instructors to develop alternative plans to allow the student to progress in the class until the student can physically return.

If the student has any in-person classes as part of their course schedule, the Office of the Provost will send a notification letter to their instructors informing them there has been a COVID-19 related event (without disclosing whether the student tested positive or is in quarantine).

How will the unexpected academic changes affect my evaluation for promotion and tenure?

BOG Faculty Rule 4.5 allows an extension of the tenure clock in some personal and/or professional circumstances. In rare professional circumstances, such as the COVID-19 pandemic, tenure-track faculty members will automatically be given an extension of their tenure clock.

To streamline this process, we are granting automatic one-year extensions to the tenure clock for all tenure-track faculty members. This extension excludes those faculty members who have already submitted their applications for promotion and tenure.

The Provost's Office also is making available an additional extension of the tenure clock for those who may be significantly impacted by providing home care for dependents due to COVID-19. Eligible faculty who face such a situation can submit the existing Request for Extension of the Tenure Clock form (PDF) on the WVU Faculty website.

How will we know how COVID-19 is affecting the University community as the semester progresses?

Our public health partners will work with our Public Health Task Force in identifying the number of positive cases and potential spread of the virus in the community. That information will inform the actions the University must take to keep campus safe.

You can follow WVU's testing results, self-reported positive cases and quarantine and isolation information at COVID-19 testing dashboard. You should remain alert to campus communication with critical information about COVID-19.

How would units that operate a common front desk area request a plexiglass guard?

The Facilities and Services team has surveyed each campus building to identify public areas that will require plexiglass installation. However, if you feel your area needs a plexiglass guard, contact AuxiliaryandBusinessServices@mail.wvu.edu.

How, when and where will tests for COVID-19 be conducted? Will I have to pay for them? How will I learn the results? Updated

Return to Campus testing for the spring semester is being held at the Student Recreation Center and the Mountainlair through Jan. 16.

The University anticipates conducting between 2,000 to 2,500 tests a week throughout the semester in its ongoing testing program. Ongoing testing is conducted at the Student Recreation Center.

There is no charge for COVID-19 testing through WVU.

For more about our ongoing testing, the testing procedure and how results are communicated, see What You Need to Know: Testing.

Related questions:

I don’t want online classes. What can I do?

If you would like to modify your schedule, please contact your adviser to discuss your options. Classes can be changed up to the end of the first week of courses.

Related questions:

I have health conditions that make me more susceptible to serious effects of COVID-19. Are there extra precautions I can take part of to avoid exposure and limit contact with others?

Currently, medical conditions that necessitate reasonable accommodations related to COVID-19 are being addressed as Americans with Disabilities Act (ADA) Accommodations. In accordance with the ADA Amendments Act, certain factors do not meet the definition of a disability. Reasonable modifications will be determined on a case-by-case basis. When applicable, other provisions may run concurrently with accommodations, such as FMLA, FFCRA, leave and other University programs. In these cases, employees will be referred to WVU Medical Management.

If you are an employee and have questions or need accommodations, faculty and staff are encouraged to contact coronavirusmodification@mail.wvu.edu. More information can be found at WVU Division of Diversity, Equity and Inclusion's ADA Coronavirus Modifications website.

Students with questions related to accommodations and the Coronavirus should contact the Office of Accessibility Services at 304-293-6700. More information is available at Accessibility Services.

I know students are breaking the rules. What should I do?

We appreciate your concern that all members of our community do their part to keep everyone as safe as possible. You can use the COVID-19 incident report form to notify the Office of Student Conduct about students not following the University's policies.

Related questions:

I tested positive for COVID-19. How do I notify WVU?

All positive cases, including results from third-parties outside the WVU testing system and results received during University breaks, must be reported to WVU.

Employees should notify WVU Medical Management and follow procedures for WVU employees who test positive.

Students and others (outside contractors, affiliated groups, etc.) should notify WVU Shared Services at 304-293-6006 or CareServices@mail.wvu.edu

I think I was exposed; can I request a test?

Check What to Do If: You May Have Been Exposed to COVID-19 for guidance.

I was tested for COVID-19 and haven't received my results within 5 days. What do I do?

Quest Diagnostics

For assistance accessing results from Quest Diagnostics, please contact Shared Services at 304-293-6006 or SharedServices@mail.wvu.edu.

QLabs

If you're trying to access results from QLabs, we ask that you attempt to use the QLabs website for testing results in an alternate web browser, and double-check that you are entering the number correctly, with QL at the beginning of the number. If you still cannot access your results, please call WVU Medicine Student Health at 304-285-7200.

I’m at high risk for COVID-19. Can I request a modification of my teaching assignments?

Faculty members who are at higher risk for COVID-19 as defined by the CDC, or who live with someone who is higher risk, may request a COVID-19-related accommodation for a set period of time within the basic contract period during which the faculty member’s work assignment or terms and conditions of employment may be changed to minimize risk of COVID-19 exposure.

For more information about the request process and possible scenarios of modifications, please see the COVID-19 Faculty Accommodation Request page.

I’ve just been hired by WVU, but haven’t been able to report to campus because of COVID-19. How can I get an ID card?

Newly hired employees who want an ID card created may submit a photo for consideration at idphoto.wvu.edu, using Mountaineer Card ID guidelines. This two-step process also requires submission of a legal photo ID to confirm your identity. Your request cannot be processed without that proof of identity.

If your photo is rejected, you will need to submit a new one that meets the guidelines. Once your photo has been accepted, you will receive an email update. To request an appointment to pick up your card at the ITS Service Center in the Mountainlair, you must contact the ITS Service Desk at 304-293-4444 or ITSHelp@mail.wvu.edu.

Once that ticket is created, Service Center staff will coordinate the scheduling of an appointment to pick up your card, including instructions on how to enter the building.

If faculty are behind plexiglass, are they required to wear masks?

We want everyone to be as protected as possible, so instructors are encouraged to wear a face mask when standing behind a plexiglass shield for multiple layers of protection. If an instructor feels as though their teaching abilities will be hindered while wearing a face mask, they can opt to wear a face shield instead. If the instructor moves away from the plexiglass shield, they must wear a mask under the face shield.

If I am an at-risk employee who has been told to work on campus, how can I request to work remotely instead?

You are encouraged to send your questions and concerns to coronavirusmodification@mail.wvu.edu.

If I am designated as a remote employee, will I still be allowed to visit my office on rare occasion without getting tested?

Yes. Remote employees may be on campus for limited periods of time as long as they wear a mask, maintain physical distancing and adhere to safety protocols.

If I am working alone in a room, office or vehicle, am I required to wear a mask?

No. If you are alone in a private space, you do not need to wear a mask/face covering. However, masks/face coverings must be worn by all faculty and staff working on campus when in the presence of others and in public settings where physical distancing measures may be difficult to maintain.

If one student in a class tests positive, will all students in the class have to quarantine?

Only those who have been within close contact of a person who tests positive will be asked to quarantine. Close contact is defined as having been within 6 feet of an infected person for a cumulative total of 15 minutes or more over a 24-hour period.

Related questions:

Is the COVID-19 vaccine required for employees?

WVU will not require the vaccine for students or employees at this time; however, all within the WVU community are encouraged to be vaccinated for COVID-19.

Is the NOVID app mandatory?

No, but WVU is encouraging the voluntary use of NOVID, a symptom-monitoring mobile app that will allow users to proactively make decisions based on their risk of infection.

Is there a cost for the COVID-19 vaccine?

No, this is free and provided by the state of West Virginia.

Is there software or an automated way to record attendance?

iClicker or CBORD Mobile ID are great attendance tools available to instructors, and these tools are supported by the University.

My program requires community service hours but no schools, nursing homes, pre-schools, etc. are allowing visitors to their facilities. What am I supposed to do?

Please check with your adviser who can best guide you on how to address.

Under what circumstances would WVU go entirely online? Under what circumstances would WVU send students home?

There is no single metric, specific number or percentage that would trigger the University to change course. Rather, multiple factors are being reviewed in combination to determine if the University is trending in the wrong direction.

To determine if a trend is concerning, the University is frequently monitoring the following factors:

  1. Number of students, faculty and staff testing positive on a daily, cumulative and seven-day basis;
  2. Number of positive cases compared to total tests on a single day, cumulative and a seven-day rolling basis;
  3. Number of cases in Monongalia County per 100,000 people on a seven-day rolling average;
  4. R-naught values; which represents the spread of infection;
  5. The number of students in isolation and the percentage of isolation beds occupied;
  6. The number of students in quarantine and our ability to support those in quarantine;
  7. Information on hospitalizations and hospital capacity;
  8. State and county level data on the West Virginia DHHR’s website;
  9. Supply of personal protective equipment and cleaning supplies; and
  10. The ability of University and local officials to effectively undertake case management and undertake contract tracing.

If trends indicate that community spread is moving too quickly, it does not mean the University will automatically move to solely online course delivery. Other options could be implemented, such as further reducing activities on campus, restricting travel on campus or moving more or all classes online for a certain number of weeks to reduce spread.

If the University and its partners in public health feel the community spread cannot be flattened or controlled, only then will the option of moving all classes online and halting all but essential operations on campus be implemented.

West Virginia has guidelines on how many people can gather. Is WVU going to use those as guidelines as well?

On Sept. 7, WVU reduced on-campus gatherings to 10 people or fewer until further notice. The University previously had observed West Virginia's statewide guidelines.

Protect yourself and others by avoiding the Three Cs: Close, continuous contact with others, Crowds and Close spaces. WVU encourages everyone stay physically distanced at least 6 feet, wear mandated face coverings and follow proper hand hygiene while around others.

What accommodations are you offering faculty?

The Office of the Provost is providing several options for faculty regarding the tenure clock, Student Evaluations of Instruction (SEI) and modification of duties for certain full-time faculty. Please visit faculty.wvu.edu for updates.

Related questions:

What are the ADA compliant alternatives for those who can’t wear a mask?

We are recommending face shields and surgical masks for students, faculty and staff who cannot wear a mask.

Related questions:

What are the expectations for classroom attendance for students who are isolated due to a positive diagnosis of COVID-19? What guidelines should faculty use for accommodations and leniency?

WVU has amended its attendance policy for University sanctioned absences to reflect the impact of COVID-19 and has instituted a new emergency leave policy that provides guidance if a student should be unable to participate in class for more than a week.

Faculty also should review the COVID-19 Instructor Expectations and Best Practices as they plan their courses and prepare syllabi.

What are the guidelines and expectations for meeting one-on-one with students in academic advising or career counseling sessions?

We do want to limit as many in-person conversations as possible to limit the spread of COVID-19. However, wearing masks and/or face coverings and properly physical distancing will allow for these types of conversations this fall. These types of conversations can take place safely in a virtual format, as well.

What are the long-term effects from getting the disease?

Healthcare providers and scientists still aren't sure what the long-term effects will be for those who recover from COVID-19. Research is ongoing at many universities and academic medical centers around the country, including at WVU.

What are the University's overall COVID-19 test results?

We're providing updated WVU System test results every weekday.

What can I expect from the nasal swab when getting tested?

WVU's testing providers (Quest Diagnostics and QLabs) will perform an anterior swab test, which is less invasive and takes less than five minutes to complete. These anterior swabs are just inside the nose. You may tear up as a response to the sensation, but the feeling is minimal.

What consequences do students and employees face if they refuse to wear a mask or face covering on campus?

Failure of students to comply with the University’s Student Code of Conduct regarding personal protective equipment (PPE), such as masks and face coverings, may result in the following: written warning, meeting with the Office of Student Conduct, educational requirements, residence hall probation, deferred removal from residence halls, University probation, removal from course/s, campus ban in designated areas, removal from residence halls, deferred suspension, suspension and expulsion. For more information, see the Masks/Approved Face Coverings section of the Student Health and Safety Policies.

Failure by employees to follow these safety protocols may result in counseling and/or disciplinary action — up to and including termination of employment — in accordance with WVU Board of Governors (BOG) Talent and Culture Rule 3.8 and BOG Faculty Rule 4.2.

Related questions:

What does “nasal live-virus” mean?

This means that the sample to be tested will be collected from your nose. WVU's testing providers (Quest Diagnostics and QLabs) will perform a nasal live-virus, anterior swab test, which is less invasive and results in less discomfort than sampling from other upper respiratory anatomical sites. Your test result will indicate that at the time of testing, you were either positive or negative for COVID-19. More information can be found on the CDC Testing site.

What happens if a student or employee tests positive for COVID-19 through WVU testing?

Students, faculty and staff with a positive test result will be notified by the local health department.

Morgantown students, faculty and staff with a positive test result will also be notified by the Student Health Services clinic. Students can refer to our What to Do If ... pages for more about what to expect. Representatives from the local health department will conduct a case investigation for all positive cases and initiate contact tracing.

The University will assist with contact tracing and also work with local health departments to determine if there is a need to decontaminate a specific facility or implement any additional mitigation measures.

Testing information regarding patients is regulated by the Health Insurance Portability and Accountability Act (HIPAA) guidelines and will be kept confidential.

What if I don’t or can’t wear a mask?

Students who are unable to wear a mask for medical reasons, which will be the only exemptions allowed, should contact the Office of Accessibility Services via email at Access2@mail.wvu.edu for possible arrangements. Faculty and staff who want to seek a modification should contact coronavirusmodification@mail.wvu.edu to discuss their needs

What if I fill out the COVID-19 vaccine questionnaire but don’t make the cut yet?

Your completed questionnaire will be added to the WVU database, which will help to determine the distribution order of the vaccine. You will be alerted via email when there is a vaccine available to you.

What information is available about vaccines?

As COVID-19 vaccine doses become available in the coming months, WVU will share updates on What You Need to Know: Vaccine Information.

Flu vaccines are currently available for students and employees. WVU Medicine employees are required to obtain a flu vaccine and will be notified by WVU Medicine Employee Health. WVU students can contact WVU Student Health Services, and employees should contact their primary care provider. Flu vaccines are also available at local drugstores.

What input have faculty had in the format classes are being offered in?

In some departments, faculty were consulted regarding which classes are best delivered online. The University chose to preserve certain courses in an on-campus delivery guided by reasons of discipline/professional accreditation, preserving the campus environment to enhance the success of our freshman students and ensuring optimal completion of learning outcomes.

Faculty who do not want to teach online have the option of filing an ADA accommodation or request exemption through Medical Management if they desire.

The Office of the Provost consulted with the academic leaders in each college to determine what remains in the classroom.

What is the final exam schedule?

An updated final exam schedule is available on the Office of the University Registrar's website.

What is WVU's policy on shaming those who wear or don’t wear masks?

WVU will not tolerate discrimination or harassment of any kind. For more information or to file a complaint, see the Division of Diversity, Equity and Inclusion Reporting Form.

What process should faculty follow if they become sick or must quarantine and can’t teach their in-person class?

Faculty should follow the normal leave process if they become ill. They should contact their college to find coverage for their class or transfer instruction to an online format if possible. For more information on employee leave, review the Special Emergency Leave FAQs.

What protocols should faculty, staff and students follow while waiting for test results?

If you are in quarantine at the time of your test, you should remain in quarantine. If you have or develop symptoms of COVID-19, you should quarantine until you receive your test results. Avoid contact with others to the furthest extent possible and do not come to campus.

What should employees expect after testing positive for COVID-19?

Employees will be contacted by their local health department and will be instructed to isolate. They will be encouraged to contact their primary care provider for additional care information.

What vending/dining options are available at Health Sciences?

The Market (HSC Food Court) is currently open, with limited options. Please observe social distancing restrictions in this location. Vending areas are available in various department breakrooms throughout the building. The hospital cafeteria is open; however, access to the hospital is limited to the main entrance. Again, please observe social distancing restrictions in this location.

What's your response to the research showing face gaiters are ineffective?

Research from the University’s health experts shows the gaiter WVU is providing as part of the Welcome Back Kits is effective in slowing the spread of COVID-19. Our experts have conducted multiple tests and have concluded the gaiter reduces the spread of exhaled droplets. Assuming the gaiter fits snugly around the face, it will provide a respiratory containment comparable to a common cloth mask.

Read more about WVU’s research at WVUToday.

Related questions:

What’s the difference between isolation and quarantine? Updated

The University uses the terms “isolation” and “quarantine” for those who have COVID-19 related matters.

Isolation is avoiding contact with others for at least 10 days after your testing date, as directed by the local health department. You are likely in isolation because you've tested positive for COVID-19, and this isolation period will separate you from others who may not be sick to help stop the spread of COVID-19. If you live in a residence hall, you will move to Arnold Apartments or Gaskins House. If living off campus, you stay away from others by using a separate living space. You should not leave this isolation space at all during the 10-day period. You are not allowed on campus for class or work at any point during this period, and you must remain in isolation until you are medically cleared.

Quarantine is avoiding contact with others to the furthest extent possible for the next 14 days, as directed by the local health department. You are likely in quarantine because you’ve been considered a close contact of someone who tested positive for COVID-19, and this quarantine period separates and restricts the movement of those exposed to COVID-19 to stop the spread of the virus. If you live in a residence hall, you will quarantine in your room and may only leave it to use the restroom throughout this time; meals will be provided. If you live off campus, you should stay away from others by using a separate living space. You should not be on campus for class or work at any point during this period. If you begin to feel ill and develop symptoms of COVID-19, you should call your primary care physician or WVU Medicine Student Health at 304-285-7200.

If you are asked to quarantine for 14 days, you will have the opportunity to shorten your quarantine time to 10 days if you:

  • have no symptoms during the 10-day period
  • receive a negative RT-PCR test result on day 6-7
  • follow all safety measures - including daily symptom monitoring - through day 14

Related questions:

When are plexiglass face shields acceptable replacements for masks/face coverings?

Face shields are acceptable replacements for people who have difficulty wearing masks/face coverings for a long period of time. If you are an employee and believe you need accommodations, contact coronavirusmodification@mail.wvu.edu. Students with questions related to accommodations and the Coronavirus should contact the Office of Accessibility Services at 304-293-6700. More information is available on the Accessibility Services website.

When does spring semester start?

The spring semester 2021 semester will begin on Jan. 19. The semester will not end early and will conclude on April 30 (last day of classes) with finals being held on campus May 3-7.

When will all WVU employees have the opportunity to get vaccinated for COVID-19?

At this time, the University will prioritize the vaccination of faculty and staff who are most at-risk of contracting COVID-19. There is not a detailed timeline for when all WVU employees will have the opportunity to be vaccinated at this time.

Where can faculty get classroom seating arrangements in order to create seating charts?

Seating charts are available for all instructors based on their room assignments. They will be able to write the student’s name in each seat, and the charts will be adjusted for social distancing with chairs grayed out. For instructions, including where to submit completed charts, see COVID-19 Assigned Seating and Attendance Tracking.

Where can I review a copy of the Telecommuting Agreement before completing it electronically?

The Telecommuting Agreement is available under Remote Work on Talent and Culture's Phased Return to On-Campus Work for Staff page.

Where can I view the Return to On-Campus Work Playbook?

Most employees were sent information about their work assignments, which included a link to the playbook. You also can view and download the playbook on the Talent and Culture website.

Where do we get a mask if we forget one or don’t have one?

Classrooms will be equipped with a supply of extra disposable masks available at no charge to those who need them.

You can also purchase disposable masks for 5 cents each (Mountie Bounty accepted) from vending machines throughout campus.

Related questions:

Where should I go if I want to be tested?

Free community testing is offered regularly at the WVU Student Rec Center. No appointment is necessary. For more, see Testing: Students or Testing: Employees.

Other free testing opportunities are available through West Virginia Department of Health and Human Resources partnerships. To learn more about upcoming testing opportunities, visit the Free COVID-19 Testing site.

If you're experiencing symptoms or think you've been exposed to COVID-19 ...
Students should contact WVU Student Health or contact your primary healthcare provider. Employees should contact WVU Medicine or your primary healthcare provider.

Who came up with the definition of a close contact?

WVU follows the guidance provided by the CDC on close contacts.

Who will contact me to let me know if I will be working remotely, on-campus or a combination of the two (hybrid)?

You should have been contacted by your supervisor or HR partner. If you have questions, you should contact your supervisor. You also may contact your HR partner.

Why are classrooms reduced by 50%?

Classes are reduced to 50% capacity to follow physical distancing guidelines and reduce the possibility of spread.

Why did WVU cancel spring break?

The University is taking all necessary precautions in accordance with public health guidance. Until there is a vaccine, departing and returning to campus poses a public health threat to the community by increasing the introduction of new cases of COVID-19. Keeping students on campus will help contain the spread and ensure classes can be conducted in-person.

Why do I need to be tested when I return to campus?

It's important that WVU establishes a baseline of disease prevalence on campus. The best way to do this is testing when students, staff and faculty return to campus. This will allow the University to monitor trends throughout the semester as testing continues.

Why is a quarantine period longer than an isolation period? Updated

WVU is following the CDC guidelines and timelines for isolation and quarantine. It can take a person anywhere from 2-14 days to experience symptoms or develop the infection, so a person must quarantine for 14 days. It has been found that a positive person is no longer contagious beyond the 10-day period, likely because they had it a few days prior to being symptomatic, so they must only isolate for 10 days.

If you're asked to quarantine for 14 days, you will have the opportunity to shorten your quarantine time to 10 days if you have no symptoms during the 10-day period, receive a negative RT-PCR test result on day 6-7 and follow all safety measures - including daily symptom monitoring - through day 14.

Why is it safe for teachers to come back but not all students?

We have taken significant precautions to keep our faculty and students as safe as possible within the classroom, including plexiglass barriers, physical distancing and mask/face covering requirements. In addition, we’ve provided faculty with guidelines to assure that all students are following the necessary protocols. We understand that this situation is not ideal, but we know the importance of in-person instruction, and we are doing everything we can to continue that instruction.

Will bus capacity be reduced to comply with physical distancing protocols?

Yes. WVU buses are operating at approximately 50% capacity, and riders sit in a checkerboard pattern to comply with physical distancing requirements. Riders are expected to follow the bus safety guidelines.

Visit the Transportation and Parking website for the WVU bus schedule and WVU bus routes that will be operating this fall.

Mountain Line bus schedules are available on busride.org.

Will commencement be in-person?

Since students will not be returning following Thanksgiving, the University feels it is not in the best interest of the public’s health and safety to host an in-person commencement. Visit graduation.wvu.edu for more information.

In addition, information regarding an in-person commencement for both the May and December 2020 ceremonies will be posted at a future date.

Will COVID-19 testing be free?

Yes, the COVID-19 test is free.

If you need to have symptoms evaluated by a physician, the physician visit will be billed to your insurance.

Will employees be required to use their accrued sick leave if they test positive for COVID-19 or are told to quarantine due to possible exposure?

Unless the employee is ill to the extent that they are unable to perform any remote work duties, most employees should be provided with an alternative remote work assignment while waiting for symptoms to subside or to get a negative test result. If you are ill due to COVID-19 and unable to perform work, you should work with your supervisor to apply for special emergency leave.

Will faculty who teach in person have an opportunity to get face shields?

Plexiglass screens in front of lecterns and other personal protective equipment (PPE) will be in place. If you can’t wear a face mask due to a health condition or you do not wish to wear one because you believe it affects your ability to teach, you may wear a face shield instead. Face shields will be provided to instructors upon request. You are not required to wear a face mask with the face shield when teaching behind a plexiglass screen. However, if you move from behind the plexiglass barrier, you must wear a mask under the face shield.

Will instructors be notified if a student is isolating or quarantining?

It is the student's responsibility to let instructors know they will not be attending class and work with them to make arrangements to keep up with classwork. If the student has any in-person classes as part of their course schedule, the Office of the Provost will send a notification letter to their instructors informing them there has been a COVID-19 related event.

Will keyboards, mice and peripherals in computer classrooms be professionally cleaned each day?

Yes, all high-touch areas like keyboards and mice will be professionally cleaned every 24 hours. Cleaning materials will also be available for anyone who would like to use them throughout the day in addition to the scheduled cleaning.

Will staff supervisors be notified if their employee is isolating or quarantining?

Supervisors will be notified if one of their employees tests positive. Further, employees who may have been in close contact with someone who has tested positive will be notified through the contact tracing process.

Will students and employees be able to travel?

WVU strongly discourages any student or employee from personal travel to locations other than their home and campus. The University also strongly discourages students and employees from hosting visitors from other locations. Visit What You Need to Know: Travel for current travel guidelines.

Will temperature checks be done at entrances to buildings, offices, classrooms, etc.?

Temperature checks will not be part of the everyday campus experience for most faculty, staff and students. Some units with unique risks associated with their operations, such as Dining Services, may establish more stringent access controls, including daily temperature checks and health status questionnaires before reporting to work.

Will the disposable plates and utensils used in dining halls be recyclable?

Yes. However, plates and utensils may need to be rinsed before they can be recycled. Further, all to-go containers will include a sticker with instructions for recycling.

Will the PRT be running?

The PRT will not be in service. The University will operate additional buses to transport our campus community between Downtown, Evansdale and Health Sciences areas of campus. Check Transportation and Parking's website for the bus routes and bus travel times.

Will the Rec Center, Mountainlair, etc. be open?

The Mountainlair will be open. Residence halls will also offer programming and activities. Fraternities and sororities and other student organizations are actively planning programming. Student Life departments will offer services to students, though they may be delivered virtually rather than in-person.

Will the surcharge for working in Morgantown (i.e., the working tax) be removed for employees who no longer are working in the city while working from home?

The city’s user fee is to be paid by WVU employees who remain on the current payroll and have not been permanently assigned to an office or place of business outside the city. Since the University’s current work-from-home effort is not intended to be permanent, the city’s user fee of $3.00 for each calendar week will continue to be collected for those employees who remain on payroll.

Will the University test new hires for COVID-19 as they come on board?

Any new hires who will be working on campus, including those working in a hybrid capacity, will be required to complete a COVID-19 test.

Will undergraduate students be able to do research in labs?

We have developed plans that allow undergraduates to work in research labs under the guidance of their departments/programs, both to support others' research and to conduct their own where it is necessary to their programs in their program. Each program/department will have information on exactly how this will happen. Please contact your instructor and/or program for more information.

Will WVU provide flu shots this year?

Yes. WVU Medicine (which includes WVU Student Health) will be providing flu shots on campus, as well as at a drive-thru location at the University Town Centre clinic.

For more information, including times, dates and how to register, visit Talent and Culture's Fall 2020 Flu Vaccination page.