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What You Need to Know: Academic Affairs

Classes look and feel a little different this fall. Use this information to navigate new procedures and find the resources you need.

Important information

Undergraduate Course Delivery Update

  • WVU Morgantown undergraduate courses, with the exception of those Health Sciences courses with students already engaged in clinical rotation, have moved online through Friday, Sept. 25.
    • This action only affects the Morgantown campus.
    • All activities on other WVU campuses and in counties other than Monongalia County will continue as planned.
    • Fully online programs are not affected by this decision.
    • Cross listed on-campus undergraduate and graduate courses have been moved online.
  • Graduate and professional courses will continue to be offered in person.
  • Courses already offered online continue as scheduled.
  • Research activities and courses already offered online remain unchanged.
  • All other research activities continue as planned.
  • Libraries remain open. However, you must present your green pass from the Daily Wellness Survey to enter the library.
    • Clinical faculty and residents who require access to University buildings outside of the Health Sciences campus are permitted entry as long as they are wearing a face mask and following health and safety protocol.
    • Masks must be worn at all times, and no eating is allowed in libraries.
  • WVU will re-evaluate the public health situation on Wednesday, Sept. 23.
    • If it is deemed safe to return, on-campus learning will resume Monday, Sept. 28.

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Academic Calendar

The 2020-2021 Academic Calendar has been revised with the goal of keeping students on campus to reduce their risk of exposure and potential virus surge in our communities.

Fall Semester

  • Fall break is canceled.
  • Classes will be held on campus through Tuesday, Nov. 24.
  • Students will not return to campus following Thanksgiving Break. One week of online instruction will follow Thanksgiving break (Nov. 30-Dec. 4).
  • Finals will be conducted online Dec. 7-11.

Spring Semester

  • The spring semester will begin on Tuesday, Jan. 19.
  • Spring break will be canceled, but campuses will schedule non-instruction days throughout the semester during which no instruction takes place.
  • Last day of classes will be April 30, with finals week being held on campus May 3-7.

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Space between two people

Classroom Safety

Before Class

  • Complete the daily wellness survey before coming to campus.
  • Finish snacks before class. No food or drink is allowed in classrooms this fall.
  • Wear a mask/face covering at all times on campus.
    • Extra disposable masks will be available in classrooms.
    • You also can purchase masks from vending machines across campus.
  • Arrive at your classroom on time. Please don't congregate in hallways.
    • Remain outside the building until the previous classes have finished and students from those classes have exited the building.

During Class

  • Assigned seating and recorded attendance is required for each meeting of face-to-face, on-campus classes — including hybrid courses.
    • Seating charts are provided to a central unit for use in contact tracing, if the need should arise.
    • Instructors will maintain attendance records for each class meeting, whether or not attendance figures into course grading.
  • Students are required to wear masks at all times.
  • Instructors are required to wear masks at all times, with one exception:
    • Instructors may wear a face shield without a mask while they are behind a plexiglass barrier. If the instructor moves away from the plexiglass barrier, they must wear a mask under the face shield.
  • Extra disposable masks and cleaning supplies are available in classrooms.
  • Students and instructors are required to observe the University’s physical distancing guidelines.

Cleaning

  • Cleaning supplies, such as sanitizers and wipes, will be available throughout all buildings.
    • Spray bottles or disinfectant wipes will be available at all classroom lecterns.
  • Tabletops, desktops and other hard and non-permeable surfaces will be disinfected at a minimum of once daily.
  • Horizontal and vertical surfaces, including high-touch areas, will be wiped and disinfected using products approved by the Centers for Disease Control and Prevention (CDC).
  • All classrooms will be deep cleaned and disinfected at the end of each day.

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classroom scene with students, professor and writing on the board

Academic Support and Instruction

Overview

  • The HP/P/F (Pass/Fail) grading mode is currently not an option for the fall semester.
  • Advising and faculty office hours will be conducted remotely whenever possible.
  • WVU Libraries are open; check library hours for availability.
  • The Office of Student Success offers free services like success coaching, mentoring, tutoring and seminars.

Online Courses

Tutoring

  • Tutoring.wvu.edu is a one-stop-shop to find the academic support you need.
  • In-person and virtual drop-in and appointment-based services will be offered.
    • Drop-in tutoring hours will be available on the website, along with login information.
    • No appointments are needed for drop-in tutoring hours. Tutors will be on standby to help as needed.
    • Tutoring appointments must be pre-scheduled. Sign-up instructions will be listed on the website.

Study Spaces

In additional to the usual study areas across campus, we've added outdoor spaces to accommodate more students while allowing for physical distancing.

Tents with WiFi connectivity:

  • Mountainlair Plaza
  • outside the Student Recreation Center
  • outside the Evansdale Residential Complex (Towers)

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If You Are in Quarantine or Isolation

Check the What to Do If ... scenarios for further guidance on quarantine and isolation.

Policies

  • WVU has amended its attendance policy for University sanctioned absences that reflect the impact of COVID-19.
    • Students in isolation or quarantine are not to be penalized for physical absence but may be expected to complete class work and activities as assigned.
    • Instructors are expected to be flexible in allowing students to make up work missed due to university sanctioned absences.
    • Please refer to the full attendance policy for complete details.
  • An emergency leave policy has also been added to provide guidance if a student is unable to participate in class for more than a week.

Contacting Your Instructors

  • Whenever the University has identified or received notice of a COVID-related event, the Provost's Office will notify your instructor that your absence from class will be excused due to a COVID-19 related event.
    • You will be required to present your instructors with documentation demonstrating your clearance to return to class.
  • You should contact your instructors and work with them to make arrangements so you can keep up with your classwork.
    • If you need assistance reaching instructors or completing classwork, please reach out to the department chair and then college or school dean, if needed.

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Faculty Resources and Support

Course Planning

Classroom Technology Support

Illness and Accommodation Requests

Evaluation, Promotion and Tenure

For guidance on the faculty evaluation process for the period covering Spring 2020 and Academic Year 2020-21, please see the COVID-19 Revised Annual Evaluation Guidelines.

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Research

In May, WVU began reopening research labs with strict PPE requirements and physical distancing protocols. For the latest information about the return to research activity on campus, visit the Research Office COVID-19 Guidance website.

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Stop the Spread

Personal accountability is the key to our safe return to campus. Do your part to keep everyone safe.

Do Your Part

Ask a Question

We’ll be adding information on different topics throughout the fall, so check this site frequently for updates. If you can’t find the answer to your question, email returntocampus@mail.wvu.edu.

Common Questions Answered

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You’re welcome to join live discussions — or watch recordings of previous conversations whenever it’s convenient.

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