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What You Need to Know: Beckley

Together, we're forging new ways of delivering the WVU Tech experience, while looking out for the health and safety of all.

Important information

Announcements

Fall Plans

  • WVU announced preliminary plans for the fall semester on May 4. Attend the campus meeting Thursday, May 6, at 3 p.m. to learn more.
  • Finalized plans will be shared throughout the summer, and specific concerns will be addressed in Campus Conversations and targeted communication. Monitor wvutech.edu, Weekly News and Events (employees) and Student Digest (students) for updates.
  • The University is developing a New Student Orientation experience that allows for safe engagement based on health and safety protocols for the fall. Details will be announced in the summer.
  • If you have questions about our return to campus plans, please email techrelations@mail.wvu.edu.

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Health and Safety Protocols

The University plans to follow all health and safety protocols recommended by the Centers for Disease Control and Prevention. The University also anticipates current policies will remain in effect at the start of the semester for things such as mask wearing, contact tracing, quarantining and travel.

The University will continuously monitor public health guidance and disease transmission rates to make final determinations on these policies in the weeks ahead.

COVID-19 Module

All students, faculty and staff will be required to take the COVID-19 education module before the start of the fall semester. It will contain updated information, so it is important to review this module. Details on when the module is available will be shared this summer.

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Fall Semester Classes

The fall semester will begin as scheduled on Wednesday, Aug. 18 (view the full 2021-22 Academic Calendar). We fully anticipate that educational opportunities and research activities will operate in-person and at full capacity, consistent with pre-pandemic levels.

Classroom Safety

To ensure the safety of our students, faculty and staff, we will continue to follow public health guidance mentioned above to start the fall semester. This includes wearing masks in the classrooms, taking attendance and using seating charts to aid in contact tracing as needed. Plexiglass also will be available in the classrooms for faculty to use.

The Office of Accessibility Services will continue to work with students who request reasonable accommodations under the Americans with Disabilities Act and Medical Management and the University’s ADA Coordinator will continue to work with faculty and staff who request reasonable accommodations under ADA.

Grading Scale

As with the spring semester, the University will implement a traditional grading scale and will not offer a high pass/pass/fail option.

Study Abroad

The Office of Global Affairs will continue to review and evaluate any proposed study abroad trips on a case-by-case basis, allowing for appropriate travel preparation. Faculty, staff or students who choose to travel outside the country for any reason should register their international travel to ensure they receive necessary travel alerts and can receive available support.

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Also See:

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Residence Halls and Dining Services

  • Residence Hall move-in will be by appointment.
    • New students will move in Friday, Aug. 13 through Sunday, Aug. 15.
    • Returning students will move in on Monday, Aug. 15 and Tuesday Aug. 16.
  • Residents will register online for a 90-minute time slot for move-in; time slots are available each day at each hall.
  • Each resident may have two helpers, and everyone will be expected to wear a mask/face covering and follow health and safety protocols in place.
  • Residents will be notified via MIX email and University announcements when timeslot registration opens in early July.
  • Dining Services plans to reopen fully in the fall and will work to keep our guests and employees safe.
    • Self-served buffet options will be open with gloves available for use when handling multi-use serving utensils.
    • Enhanced cleaning procedures will continue to ensure guests stay safe.

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Also See:

Vaccine Icon

Vaccine Verification System and Reduction of COVID-19 Protocols

At this time, WVU is not requiring vaccination, but it is strongly recommended. As the Emergency Use Authorizations are lifted by the Food and Drug Administration, the University may consider requiring COVID-19 vaccines for those who are not medically exempted.

Verify Your Vaccination

All students, faculty and staff who have been fully vaccinated for COVID-19 must verify their vaccination with the University by Aug. 1. Those who do not complete the verification process will be considered unvaccinated this fall.

You can access the Vaccine Verification System and complete the acknowledgment form via StarRez (WVU’s housing portal) at myhousing.wvu.edu. View full instructions (PDF).

Reasons to Get Vaccinated

In addition to the health benefits, if you are fully vaccinated and let us know that you are, the following will apply:

  • immunized individuals will not be required to undergo campus re-entry testing in the fall;
  • immunized individuals will not be required to undergo surveillance testing during the semester;
  • immunized individuals will not be required to quarantine if they are exposed to someone else with COVID; and
  • immunized individuals will not be required to quarantine following travel.

Additionally, the more students and employees are vaccinated and the closer we get to community immunity, the more likely it is we keep our rates of infection low and we can continue reducing the COVID-19 protocols in place and have more activity on campus, beginning Sept. 1. We will have more information to share in the coming months about how we will adjust operations based upon vaccination rates on campus.

Find a Vaccine

Beckley and Keyser campuses will no longer operate vaccine clinics. Students, faculty and staff at these campuses who have yet to be vaccinated should visit the West Virginia Department of Health and Human Resources website or vaccines.gov to find local options.

We also understand there are those who may be hesitant. We strongly urge those who have concerns to speak to a health care provider to learn more about the vaccine. There is a lot of misinformation circulating, particularly on social media, and the best way to address concerns is by speaking to a medical professional.

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Campus Operations for Staff

To prepare for a planned increase in on-campus operations for the fall semester, supervisors will be asked to confirm or update the long-term work arrangements for their direct reports in the Applaud HR system.

Prior to May 31, supervisors should ensure the work status information in Applaud aligns with feedback captured through the Performance Review process regarding an employee’s long-term work arrangement. If supervisors have questions or need to validate the preferred work arrangement for their direct reports, they should consult their HR partner.

In addition to following health and safety protocols, all meetings must continue to include an option for remote participation (e.g., Zoom, Microsoft Teams, conference line, etc.) to accommodate remote and hybrid employees and promote physical distancing. Employees should use personal discretion when deciding whether to attend a meeting in-person or remotely.

Workplace Accommodations and Modifications

Given the changing nature of the COVID-19 pandemic, effective treatments, vaccines and state and federal guidelines, WVU is reviewing the need for employee Americans with Disabilities Act accommodations and non-ADA modifications specific to COVID-19 for the 2021-2022 academic year.

Reasonable ADA accommodations and non-ADA modifications will be determined on a case-by-case basis. Employees requesting an ADA accommodation or a non-ADA modification for the fall semester must submit the application and updated medical documentation by June 1.

Note: Employees who previously had an accommodation or modification should be aware that future adjustments may differ from past or current accommodations. Visit go.wvu.edu/coronavirus-modifications for more information. Contact coronavirusmodification@mail.wvu.edu with any questions.

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Student Activities and Programs

  • Safety protocols will be developed so that student organizations can safely meet.
  • Activities such as information fairs, club meetings, recruitment events and social gatherings may be held if health and safety guidelines are followed.
  • Space may be reserved through Michael Sheldon in Student Life.
  • The Division of Student Life will have additional information before classes resume.

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Campus Meetings and Messages

Zoom links are added 15 minutes before each event.

Return to Campus Conversation: Preparing for Fall at the Beckley Campus

Beckley Campus Meeting: May 6

May 6

This session provided an update on WVU Tech's preparations for the fall semester. A link to watch a replay will be added soon.

Presenter:

  • Carolyn Long, WVU Tech Campus President

Stop the Spread

Personal accountability is the key to our safe return to campus. Do your part to keep everyone safe.

Do Your Part

Ask a Question

We’ll continue adding information on different topics, so check this site frequently for updates. If you can’t find the info you need, submit a question or email returntocampus@mail.wvu.edu.

Common Questions Answered

Return to Campus Conversations

You’re welcome to join live discussions — or watch recordings of previous conversations whenever it’s convenient.

Conversations