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What You Need to Know: Beckley

Together, we're forging new ways of delivering the WVU Tech experience, while looking out for the health and safety of all.

Important information

Announcements

  • WVU system to ease some campus protocols, mask requirements for classrooms, labs will continue: As infection and hospitalization rates due to the delta variant decrease, West Virginia University will lift mask requirements for individuals in all indoor spaces, regardless of vaccination status, beginning Thursday, Oct. 21; however, the University will continue to require masks in all classrooms, labs or any WVU System facility or building being used as a classroom for the remainder of the semester. Following CDC guidelines, those who are not vaccinated will be expected to wear a mask in all indoor settings as well as outdoors where large groups are gathered, and masks will continue to be required on the PRT and WVU buses through March 18, 2022, under federal guidelines from the Transportation Security Administration. Additionally, the University will drop the 5-day quarantine requirement following out-of-state travel for all faculty, staff and students. Read the full announcement.
  • Members of the WVU community do not need to wear a mask indoors when:
    • alone in their personal office spaces
    • in small gatherings of 10 or less on residence hall floors/rooms
    • in personal vehicles
    • when eating or drinking
    • or while engaging in fitness activities.
  • The WVU Tech COVID-19 Dashboard shares COVD-19 data related to the Beckley campus. The Dashboard provides campus testing results (updated daily), isolation and quarantine cases (updated daily) and campus vaccination rates (updated weekly).

For more information:

  • For updates, monitor wvutech.edu, weekly News and Events (employees) and Student Digest (students) emails as well as special email notices distributed via WVU/MIX email.
  • If you have questions about our return to campus plans, please email techrelations@mail.wvu.edu.

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woman wearing mask

Health and Safety Protocols

If you’re experiencing COVID-19 symptoms ...

If you experience symptoms of COVID-19, even if they are common to the person due to other established health issues, you should follow the following University protocols.

  • You should isolate, which means to avoid contact with others, and call for medical advice.
    • Students may call Student Health at 304-929-1241 or your primary care physician.
    • Employees should contact their primary care physician.
  • You should get tested and isolate until those test results are received.

If your symptoms become severe:

  • You should seek immediate medical attention; if you are having breathing problems, extremely high body temperature or other acute symptoms, you should call 911.
  • Please let them know that you are in quarantine or isolation for COVID-19 and be sure to wear a mask/face covering if emergency medical services attend to you in any way.

Get more information about what to do related to symptoms or being exposed to COVID-19.

Masks

  • WVU system to ease some campus protocols, mask requirements for classrooms, labs will continue: As infection and hospitalization rates due to the delta variant decrease, West Virginia University will lift mask requirements for individuals in all indoor spaces, regardless of vaccination status, beginning Thursday, Oct. 21; however, the University will continue to require masks in all classrooms, labs or any WVU System facility or building being used as a classroom for the remainder of the semester. Following CDC guidelines, those who are not vaccinated will be expected to wear a mask in all indoor settings as well as outdoors where large groups are gathered, and masks will continue to be required on the PRT and WVU buses through March 18, 2022, under federal guidelines from the Transportation Security Administration. Additionally, the University will drop the 5-day quarantine requirement following out-of-state travel for all faculty, staff and students. Read the full announcement.
  • Members of the WVU community do not need to wear a mask indoors when:
    • alone in their personal office spaces
    • in small gatherings of 10 or less on residence hall floors/rooms
    • in personal vehicles
    • when eating or drinking
    • or while engaging in fitness activities.

To best protect passengers during the COVID-19 pandemic, the Transportation Security Administration (TSA) has extended its face mask requirement on all public transportation through March 18, 2022.

Individuals Who Have Verified Their COVID-19 Vaccination Status

As previously shared, students, faculty and staff who have verified their vaccination status with WVU will not be required to undergo COVID-19 testing at the beginning of the semester.

Further, those who have verified their vaccination status will be exempted from random sample testing throughout the semester.

Individuals Who Have Not Verified Their COVID-19 Vaccination Status

All students, faculty and staff who will be on campus this fall and who are not fully vaccinated for COVID-19 or have not verified their vaccination status with the University by Sunday, Aug. 1, will be part of random sample testing throughout the semester.

Students and employees who fail to comply with COVID-19 testing requirements may be subject to discipline in accordance with the University’s policies and procedures.

Sample Testing

To quickly assess and limit the potential spread of COVID-19 this fall, WVU will continue to conduct weekly random sample testing among certain groups of students, faculty and staff who are on campus and have not been vaccinated or verified their vaccination status with the University.

WVU will identify those who may be asked to participate in sample testing based on their role or academic discipline — regardless of whether the individual has a known exposure or is showing symptoms of COVID-19.

Further, certain groups may be asked to complete testing on a weekly basis based on their potential exposure to COVID-19 and vaccination status.

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classroom scene with students, professor and writing on the board

Academics

The fall semester will begin as scheduled on Wednesday, Aug. 18 (view the full 2021-22 Academic Calendar).

Classroom Protocols

The University will continue to require masks in all classrooms, labs or any WVU System facility or building being used as a classroom for the remainder of the semester.

Classrooms are at 100% capacity this fall. The University will follow a regular academic calendar, grading scale and attendance policies. Seating charts and seat assignments will still be required to assist in contact tracing when necessary.

Plexiglass will be available for faculty who wish to use it. In addition, hand sanitizer and cleaning materials will be available in the classroom or nearby hallway.

The Office of Accessibility Services will continue to work with students who request reasonable accommodations under the Americans with Disabilities Act and Medical Management and the University’s ADA Coordinator will continue to work with faculty and staff who request reasonable accommodations under ADA.

Grading Scale

As with the spring semester, the University will implement a traditional grading scale and will not offer a high pass/pass/fail option.

Study Abroad

The University will continue to evaluate study abroad opportunities on a case-by-case basis.

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bench and trees

Student Life

Dining Services

Dining Services will open at 100% capacity with safety measures and enhanced cleaning procedures in place. Plexiglass dividers will be available in dining facilities for those who would like to use them.

Student Activities and Programs

  • Student organizations can organize and gather without limitations. It is highly recommended that these gatherings take place outdoors. Unvaccinated individuals are expected to wear a mask at these events.
  • Activities such as information fairs, club meetings, recruitment events and social gatherings may be held if health and safety guidelines are followed.
  • Space may be reserved through Michael Sheldon in Student Life.
  • The Division of Student Life will have additional information before classes resume.

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Vaccine Icon

COVID-19 Vaccination

At this time, WVU strongly encourages everyone to be vaccinated but it is not required for students or employees. The University will reevaluate vaccination requirements upon FDA approval. Those who have yet to be vaccinated, but would like to be, can find available vaccination appointments at vaccines.gov. Vaccines continue to be readily available across the country. If you have not already done so, be sure to verify your COVID-19 vaccination status with the University at myhousing.wvu.edu prior to the Aug. 1 deadline.

Follow these instructions to verify your status. A video tutorial also is available to guide you through the process.

If you receive your vaccination later in the semester, be sure to update your vaccination status at that time.

In addition to required COVID-19 testing at the beginning of the semester, those who are not fully vaccinated or have not verified their vaccination status by Aug. 1 must:

  • Comply with random sample testing until they become fully vaccinated.
  • Quarantine for at least 14 days following close contact with anyone diagnosed with COVID-19.
  • Obtain testing if symptoms develop.
  • Quarantine for five days following out-of-state travel.
  • Wear a mask indoors and when outdoors and around others.

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Checklist

Additional COVID-19 Campus Protocols

Visitors on Campus

Departments and units will be responsible for sharing University policy and practices with visitors they invite to campus. All visitors, including vendors and contractors, will need to continue to follow University safety guidelines while on campus; visitors are expected to wear a mask while on campus.

Departments and units should continue to use good judgment when determining when to bring visitors to campus (e.g., interview job candidates via Zoom before bringing final candidates to campus).

Admissions opened to normal capacity for tours and visits on June 20. Guests must follow University safety guidelines while on campus; visitors are expected to wear a mask while on campus.

Travel

Fully vaccinated individuals may resume non-business travel activities. However, they should note travel restrictions and safety guidance in the area of intended travel.

University-related business travel will remain limited and require prior approval from a unit vice president or dean. Travel related to externally funded projects should follow existing approval processes as detailed in the University’s Travel Manual.

Events

In-person events resumed on campus at 100% capacity on June 20. The Health and Safety Committee does not need to approve events, but does recommend organizers use best practices. It is recommended events take place outdoors if possible, and plated or pre-packaged meals are preferred if food is served. Hand sanitizer should be made readily available at the event. Events must follow campus mask guidelines and other COVID-19 protocols.

Athletics events will also be held at 100% capacity, and WVU Tech Athletics will separately announce details relating to sporting events as needed.

Workplace Accommodations and Modifications

Given the changing nature of the COVID-19 pandemic, effective treatments, vaccines and state and federal guidelines, WVU is reviewing the need for employee Americans with Disabilities Act accommodations and non-ADA modifications specific to COVID-19 for the 2021-2022 academic year.

Reasonable ADA accommodations and non-ADA modifications will be determined on a case-by-case basis. Employees requesting an ADA accommodation or a non-ADA modification for the fall semester must submit the application and updated medical documentation by June 1.

Note: Employees who previously had an accommodation or modification should be aware that future adjustments may differ from past or current accommodations. Visit go.wvu.edu/coronavirus-modifications for more information. Contact coronavirusmodification@mail.wvu.edu with any questions.

Work Arrangements

To prepare for a planned increase in on-campus operations for the fall semester, supervisors will be asked to confirm or update the long-term work arrangements for their direct reports in the Applaud HR system.

Prior to May 31, supervisors should ensure the work status information in Applaud aligns with feedback captured through the Performance Review process regarding an employee’s long-term work arrangement. If supervisors have questions or need to validate the preferred work arrangement for their direct reports, they should consult their HR partner.

In addition to following health and safety protocols, all meetings must continue to include an option for remote participation (e.g., Zoom, Microsoft Teams, conference line, etc.) to accommodate remote and hybrid employees and promote physical distancing. Employees should use personal discretion when deciding whether to attend a meeting in-person or remotely.

Campus Spending Guidelines

WVU Tech faculty and staff are reminded that all WVU Tech-related purchases made, whether on PCard, Mountaineer Marketplace or otherwise and whether for the state, foundation or research corporation: (1) must be for a legitimate and justifiable business purpose, (2) must be in accordance with WVU’s purchasing, PCard, hospitality, and travel and expense guidelines, and (3) are subject to audit. The following guidelines are effective August 1, 2021.

Purchases:

  • All purchases over $1,000 must be approved by the campus Provost (for academic purchases) or President (for non-academic purchases). This amount was determined based on the needs and spending patterns of the Tech campus.
  • One change from the FY21 spending guidelines is that this is now applicable to all purchases, regardless of funding source.

Hospitality:

  • All hospitality expenses, regardless of the dollar amount, must be approved by the dean of a college or the vice president of the unit prior to the event unless funded by a WVU Foundation account.

Travel:

  • All non-grant funded travel – both domestic and international and regardless of the dollar amount - must be approved by the college dean or unit vice president prior to booking any reservations.
  • Travel on externally funded grants and sponsored projects and Foundation back bill accounts should follow existing approval processes as detailed in the University’s Travel Manual.
  • Preference for in-person travel will be given to those faculty perusing tenure where in-person attendance is required for the event. Virtual attendance will be encouraged for all other requests unless there is a valid business purpose.

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Stop the Spread

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Do Your Part

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We’ll continue adding information on different topics, so check this site frequently for updates. If you can’t find the info you need, submit a question or email returntocampus@mail.wvu.edu.

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