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What You Need to Know: Beckley

Together, we're forging new ways of delivering the WVU Tech experience, while looking out for the health and safety of all.

Important information

Announcements

Spring Semester Updates

  • All new incoming students for the spring semester will be required to take a COVID-19 education module by Jan. 16. More information will be sent to those new students in early January.
  • All general COVID-19 protocols from the fall semester will remain in place in the spring, including but not limited to: campus visitors, classroom safety, cleaning, dining, residence hall policies and student organizations.
  • The semester will begin on Tuesday, Jan. 19. The University has made some changes to the spring academic calendar.
  • If you have questions about our return to campus plans, please email techrelations@mail.wvu.edu.

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Operations

Tuition and Fees

  • Spring charges are available in STAR (via your WVU Portal) for students enrolled in spring classes (or with other institutional charges such as meal plans or on-campus housing).
  • Parents with proxy access to billing information can view charges via the WVU Parent and Guest Portal.
  • The first eBill that included spring charges was sent in early December and was due Jan. 4. Students who still owe a balance received another eBill in early January.
  • Payment for January eBills is due Feb. 1. Plan to be enrolled in a payment plan to cover your balance by Jan. 31 or pay your bill in full or have sufficient financial aid secured to cover your balance due by Feb. 1.
  • The earliest refunds will be available Tuesday, Jan. 19, for those who are signed up for direct deposit.

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Checklist

Spring Semester: Return to Campus Testing

To start the semester safely, all students and employees who will be on campus at any point are required to be tested for COVID-19 by Saturday, Jan. 16. Those who have not yet scheduled a test may do so at myhousing.wvu.edu but limited times are available.

The WVU Tech campus is conducting a free return-to-campus COVID-19 testing program separate from the Morgantown program. Information about testing has been distributed to MIX/WVU emails.

Students must be tested on campus; outside test results will not be accepted. Those who have had COVID-19 within the last 90 days are not required to be tested but must notify WVU Tech Student Life at techstudentlife@mail.wvu.edu. Those who have been vaccinated for COVID-19 are still required to complete COVID-19 testing.

Results will be available within three days of the test. Students must receive a negative test result before classes start on Jan. 19 or they will not be allowed into the classroom for instruction. Only those who receive negative results can be on campus.

Those who tested positive for COVID-19 over the winter break and have yet to notify the University must do so. Students should notify WVU Tech Student Life at 304-929-1232, techstudentlife@mail.wvu.edu or through the CARE form. Employees should notify WVU Medical Management.

COVID-19 module for new, incoming students

New students starting at WVU this spring are required to take the COVID-19 education module by Saturday, Jan. 16. Those who are returning this spring do not need to retake the module. To complete the COVID-19 module, visit go.wvu.edu/COVIDmodule. Those required to take the module received an email from covidmodule@notify.wvu.edu with more information, as well. Please check junk and spam folders for expected emails that have not been received.

Ongoing Testing

Each week, at least 10% of students who will be on campus will be asked to be tested for COVID-19 as part of the University’s ongoing testing plan. Some students and employees may be asked to test more frequently due to their involvement in certain majors, programs, residence halls, sports teams, etc. Those who have been selected at random to be tested will receive an email from techstudentlife@mail.wvu.edu.

Subsequent testing will begin on January 25 and will occur every Monday and Tuesday from 10 a.m. to 3 p.m. in the Learning Commons. Students who are randomly selected will be notified the week prior and receive a reminder on the Friday before the test.

Ongoing testing is conducted to assess the general health of the community and if spread of COVID-19 exists. Combined with other preventive safety measures, testing provides critical data to help inform the University of our overall campus safety.

University employees working in hybrid or in-person capacities will continue to have the option to receive a COVID-19 test weekly if desired throughout the spring semester. They can schedule a test by contacting WVU Tech Student Life at techstudentlife@mail.wvu.edu or at 304-929-1232.

After Your Test

Students, faculty and staff should continue to follow the University’s safety protocols while awaiting their results. Students may leave their residence hall room but should wear a mask/face covering as mandated and stay physically distant as much as possible. Faculty and staff also should wear a mask/face covering and practice physical distancing.

Students living off campus should minimize leaving their apartments or houses, wear a mask/face covering and maintain physical distancing pending the return of their test results.

Penalties

For students, failure to take a COVID-19 test by Friday, Jan. 15, will result in a $250 fee being added to the student's account. The student also will be referred to the Office of Student Conduct for follow-up.

Employees who fail to take a COVID-19 test by Friday, Jan. 15, will be subject to employee disciplinary actions until they take the test. These actions include, but are not limited to, being placed on administrative leave without pay and/or being placed on administrative leave while using the employee’s annual leave.

Isolation and Quarantine Procedures

WVU’s testing program will include the use of two types of diagnostic tests during the spring semester:

  • The RT-PCR test detects the virus’s genetic material – the RNA – and is sensitive enough to need only a small amount. PCR tests can take from 24-72 hours to provide results and are regarded as the gold standard testing method.
  • Rapid antigen tests detect specific proteins from the virus and are particularly useful for rapidly identifying a person who is at or near peak infection. Generally, antigen tests provide faster results but can be less accurate asymptomatic screenings.

Using a combination of the two types of tests will help us identify positive cases quickly and slow the spread of COVID-19.

As with the fall semester, students living in the residence halls who have COVID-19 will be isolated in the S. Kanawha Street houses.

Those asked to quarantine for 14 days will have the opportunity to shorten their quarantine time to 10 days if they have no symptoms during the 10-day period, receive a negative RT-PCR test result on day 6-7 and follow all safety measures - including daily symptom monitoring - through day 14.

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Vaccine Icon

COVID-19 Vaccine

WVU Tech began administering COVID-19 vaccines to its most at-risk employees last week and continues to do so. It’s important to have patience and to continue to follow COVID-19 safety measures to help protect yourself and others who may wait longer for vaccine availability.

The University will distribute vaccine doses based on state guidelines developed by the West Virginia Joint Interagency Task Force. Those recommendations state that age is the primary determinant of risk for contracting and dying from the COVID-19 virus; those aged 65 and older are receiving the vaccines as it becomes available. The University will continue to provide allotted doses of the vaccine as it is distributed and will communicate as additional groups are eligible.

WVU will not require the vaccine at this time for students or employees; however, all within the WVU community are encouraged to be vaccinated for COVID-19.

Assuming the University receives sufficient supplies of vaccines this semester, students should also have the opportunity to receive the vaccine. As WVU is provided with additional guidance from the West Virginia Joint Interagency Task Force, the University will provide instructions on how students can show interest in being vaccinated. Until then, students should continue to monitor your email and contact their primary care physician for possible allocations that may be offered.

As a reminder, it’s important that all employees and students get an influenza vaccination.

WVU will send out COVID-19 vaccine interest forms via email from COVIDvaccine@mail.wvu.edu to those in a specific age range as additional doses are available. Once completed, follow-up instructions will be sent via email from techrelations@mail.wvu.edu with a second email from vams@cdc.gov with a link to register on how to schedule a vaccination appointment through the Vaccine Administration Management System (VAMS) when a dosage is available. Employees who have completed the COVID-19 vaccine survey but have yet to hear more will receive instructions as doses become available.

WVU Medicine employees are not included in WVU’s vaccination plans and should reach out to WVU Medicine if they have questions.

The University has updated its COVID-19 dashboard with the number of vaccine doses administered each week, as well.

For questions about vaccinations, email techrelations@mail.wvu.edu.

Get more info about the COVID-19 vaccine.

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Checklist

Daily Wellness Survey

Unlike the fall semester, the daily wellness survey will not be required for employees and students this spring. However, select groups (e.g., some Health Sciences programs) may continue to complete it as determined by those programs. Students and employees will receive communications from individual departments/units if they will continue to require completion of the survey.

Without this daily reminder to monitor symptoms, it’s important that students and employees continue to self-monitor and alert their primary care physician or WVU Medicine Student Health if COVID-19 symptoms surface.

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classroom scene with students, professor and writing on the board

Academics

Academic Calendar

The semester will begin on Tuesday, Jan. 19. As announced late last year, the University has made the following changes to the spring academic calendar:

  • In addition to Thursday, Feb. 11 and Wednesday, March 3, a third non-instructional day is now scheduled for Tuesday, March 2.
  • Final exams will be from Monday, May 3 through Friday, May 7. You can view the full academic calendar for WVU Tech at techregistrar.wvutech.edu/academic-calendar.

At the start of the spring semester, students should contact their program coordinators or instructors for more information.

Faculty and students should note that these changes leave no excess instructional days in the calendar. If the University should have to close campus due to weather or other reason, instruction will be required to continue through remote learning.

For the spring semester, there will again be a mix of in-person, hybrid and online-only classes.

Academic Support

WVU Tech offers many resources such as tutoring, success coaching and workshops to help students be academically successful. For tutoring and other services, visit the Student Success Center website. Additionally, students in the TRIO program can contact the TRIO Student Support Services for additional resources. All of these services are free. All WVU system students can also access more than 50 on-demand workshops (Student Lingo). These are available 24/7 and cover important topics such as exam preparation, taking tests online and staying motivated in online learning.

Grading Scale

As with the fall semester, the University will implement a traditional grading scale this spring and will not offer a high pass/pass/fail option. Students who may wish to pursue advanced education beyond college could be disadvantaged by having more than one pass/fail semester on their undergraduate transcript. The University knows that many academic admissions committees carefully scrutinize pass/fail grades on an applicant’s transcript.

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Also See:

Roommates

Throughout the Semester

  • Establish a cleaning schedule. Who cleans and sanitizes high-touch surfaces and when?
  • Practice routine cleaning of frequently touched surfaces (e.g., tables, doorknobs, light switches, handles, desks) with household cleaners and EPA-registered disinfectants that are appropriate for the surface. Follow label instructions for safe and effective use of the cleaning product, including precautions you should take when applying the product.
  • If a friend, fellow student or roommate is acting in ways that you think are unsafe and putting you at risk, we recommend talking with your roommate about why safety measures are important to all members of our community.

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Table with two chairs

Return to Work Employee Resources

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woman wearing mask

Student Activities and Programs

Student Programming Events

  • We'll continue to provide student programming, but some of those activities will look different. We’ll continue to do all we can to give you an excellent on campus experience.
  • For in-person events, masks will be required, and social distancing will be followed.

Student Organization Meetings

  • Student organizations will be expected to meet virtually. However, if the student organizational leadership determines that a meeting or event must be held in person, organizers and attendees must follow the guidelines.
  • Group travel will not be allowed during the fall semester for any social function.
  • Student organizations will be able to reserve space for events and activities; guidelines have not yet been finalized at this time. More information will be forthcoming.

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Airplane circling earth

Travel

After reviewing current travel bans and global infrastructures, such as healthcare and transportation systems, WVU has decided that faculty-led study abroad programs will not run this summer. Faculty-led programs tend to be more mobile, with participants traveling to multiple sites and cities, and require significant advance planning. Continued uncertainty around international travel serves as a significant obstacle to such planning.

Students and academic advisers who have questions about whether a long-term placement is feasible should contact the Office of Global Affairs.

For more travel guidelines, visit the What You Need to Know: Travel page.

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Messages from Campus President Carolyn Long

January 19, 2021

President Long and members of campus leadership share updates on the first day of the spring semester.

Watch on YouTube

January 14, 2021

"As we begin a new semester and a new year, I want to welcome back all our Golden Bears. Let’s remember our University values of appreciation, accountability, respect, curiosity and service as we move forward together in 2021."

Watch on YouTube

August 18, 2020

President Long shares an update as we begin the fall term on Aug. 19. Information shared is as of Aug. 18 and is subject to change.

Watch on YouTube

July 28, 2020

President Long shares an update about the fall 2020 plans to return to campus. Information shared is as of July 28 and is subject to change.

Watch on YouTube

September 2, 2020

President Long shares an update on Sept. 2. Topics included financial aid, athletics and health and safety measures for the holiday weekend.

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September 24, 2020

President Long shares an update on Sept. 24. Topics included safety and cleaning protocols, spring registration, COVID-19 testing and the daily campus wellness survey.

Watch on YouTube

November 17, 2020

President Long shares an update on Nov. 17 as the University announces plans to move undergraduate instruction online Nov. 23-24 ahead of the holiday break.

Watch on YouTube

Stop the Spread

Personal accountability is the key to our safe return to campus. Do your part to keep everyone safe.

Do Your Part

Ask a Question

We’ll be adding information on different topics throughout the fall, so check this site frequently for updates. If you can’t find the info you need, submit a question or email returntocampus@mail.wvu.edu.

Common Questions Answered

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