What You Need to Know: Beckley
Together, we're forging new ways of delivering the WVU Tech experience, while looking out for the health and safety of all.
Additional COVID-19 Campus Protocols
Visitors on Campus
Departments and units will be responsible for sharing University policy and practices with visitors they invite to campus. All visitors, including vendors and contractors, will need to continue to follow University safety guidelines while on campus; visitors are expected to wear a mask while on campus.
Departments and units should continue to use good judgment when determining when to bring visitors to campus (e.g., interview job candidates via Zoom before bringing final candidates to campus).
Admissions opened to normal capacity for tours and visits on June 20. Guests must follow University safety guidelines while on campus; visitors are expected to wear a mask while on campus.
Fully vaccinated individuals may resume non-business travel activities. However, they should note travel restrictions and safety guidance in the area of intended travel.
University-related business travel will remain limited and require prior approval from a unit vice president or dean. Travel related to externally funded projects should follow existing approval processes as detailed in the University’s Travel Manual.
In-person events resumed on campus at 100% capacity on June 20. The Health and Safety Committee does not need to approve events, but does recommend organizers use best practices. It is recommended events take place outdoors if possible, and plated or pre-packaged meals are preferred if food is served. Hand sanitizer should be made readily available at the event. Events must follow campus mask guidelines and other COVID-19 protocols.
Athletics events will also be held at 100% capacity, and WVU Tech Athletics will separately announce details relating to sporting events as needed.
Workplace Accommodations and Modifications
Given the changing nature of the COVID-19 pandemic, effective treatments, vaccines and state and federal guidelines, WVU is reviewing the need for employee Americans with Disabilities Act accommodations and non-ADA modifications specific to COVID-19 for the 2021-2022 academic year.
Reasonable ADA accommodations and non-ADA modifications will be determined on a case-by-case basis. Employees requesting an ADA accommodation or a non-ADA modification for the fall semester must submit the application and updated medical documentation by June 1.
Note: Employees who previously had an accommodation or modification should be aware that future adjustments may differ from past or current accommodations. Visit go.wvu.edu/coronavirus-modifications for more information. Contact firstname.lastname@example.org with any questions.
To prepare for a planned increase in on-campus operations for the fall semester, supervisors will be asked to confirm or update the long-term work arrangements for their direct reports in the Applaud HR system.
Prior to May 31, supervisors should ensure the work status information in Applaud aligns with feedback captured through the Performance Review process regarding an employee’s long-term work arrangement. If supervisors have questions or need to validate the preferred work arrangement for their direct reports, they should consult their HR partner.
In addition to following health and safety protocols, all meetings must continue to include an option for remote participation (e.g., Zoom, Microsoft Teams, conference line, etc.) to accommodate remote and hybrid employees and promote physical distancing. Employees should use personal discretion when deciding whether to attend a meeting in-person or remotely.
Campus Spending Guidelines
WVU Tech faculty and staff are reminded that all WVU Tech-related purchases made, whether on PCard, Mountaineer Marketplace or otherwise and whether for the state, foundation or research corporation: (1) must be for a legitimate and justifiable business purpose, (2) must be in accordance with WVU’s purchasing, PCard, hospitality, and travel and expense guidelines, and (3) are subject to audit. The following guidelines are effective August 1, 2021.
- All purchases over $1,000 must be approved by the campus Provost (for academic purchases) or President (for non-academic purchases). This amount was determined based on the needs and spending patterns of the Tech campus.
- One change from the FY21 spending guidelines is that this is now applicable to all purchases, regardless of funding source.
- All hospitality expenses, regardless of the dollar amount, must be approved by the dean of a college or the vice president of the unit prior to the event unless funded by a WVU Foundation account.
- All non-grant funded travel – both domestic and international and regardless of the dollar amount - must be approved by the college dean or unit vice president prior to booking any reservations.
- Travel on externally funded grants and sponsored projects and Foundation back bill accounts should follow existing approval processes as detailed in the University’s Travel Manual.
- Preference for in-person travel will be given to those faculty perusing tenure where in-person attendance is required for the event. Virtual attendance will be encouraged for all other requests unless there is a valid business purpose.
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