What You Need to Know: Employee Expectations
We've developed plans and guidelines for faculty and staff to ensure we're working in as safe a manner as possible amidst the COVID-19 pandemic.
Return to On-Campus Work Playbook
- All faculty and staff are expected to fully comply with the policies, procedures and guidelines described in the Return to On-Campus Work Playbook.
- Failure to follow these safety protocols may result in counseling and/or disciplinary action — up to and including termination of employment — in accordance with WVU Board of Governors (BOG) Talent and Culture Rule 3.8 and BOG Faculty Rule 4.2.
On-Campus Staffing Levels
- Expanded on-campus staffing will be controlled and coordinated to mitigate potential risks and ensure the safety of employees and WVU's broader campus community.
- Departments and units should not increase staffing levels on campus beyond current needs to support on-site operations.
- If localized outbreaks emerge, tighter restrictions and reduced on-campus staffing levels may need to be implemented.
For more about WVU bus routes, bus schedules and other available options, visit What You Need to Know: Transportation.
- Employees who can work remotely and fulfill their work duties should continue to do so to reduce the number of individuals on campus and the potential spread of COVID-19.
- These arrangements, which should be approved by the employee’s immediate supervisor, may be done on a full or partial day/week schedule as appropriate.
- Employees who work remotely must complete a Telecommuting Agreement.
- All employees, including those working remotely, are required to complete the daily wellness survey.
Daily Wellness Survey
All employees — regardless of whether they have an onsite, online/remote or hybrid schedule — are required to report their current health status through a brief, daily wellness survey.
The information we collect will help ensure WVU is responding to your needs and making appropriate, data-driven decisions, including when it’s safe to bring more people back to campus. Personally identifiable information will be kept confidential.
COVID-19 Workplace Accommodations and Modifications
Who's at Increased Risk
Accommodations and Modifications
- Medical conditions that necessitate reasonable accommodations related to COVID-19 are being addressed as Americans with Disabilities Act (ADA) Accommodations.
- In accordance with the ADA Amendments Act, certain factors do not meet the definition of a disability (e.g., age, pregnancy and the caregiving of vulnerable family members). In these cases, employees will be referred to WVU Medical Management.
- Reasonable modifications will be determined on a case-by-case basis.
- When applicable, other provisions may run concurrently with accommodations such as FMLA, FFCRA, leave and other University programs.
How to Seek Accommodations
Faculty and staff should contact firstname.lastname@example.org if they have been instructed to return to on-campus work and:
- have concerns due to a medical condition that places them in a higher-risk group,
- have members of their household who are considered higher-risk,
- are pregnant or
- wish to seek ADA Accommodations.
Visit the Division of Diversity, Equity and Inclusion website for more information and to access the COVID-19 Modification Request Form.
- If you are traveling long distances in a WVU fleet vehicle, stops should only be made for fuel and restrooms. Be sure to sanitize and/or wash hands after these activities.
- Each person in the vehicle should have their own hand sanitizer bottle clearly labeled with their name, and bottles should not be shared.
- Handwashing with soap and water is an acceptable alternative and a highly encouraged practice every few hours.
- No more than two people may occupy the row of a vehicle.
- Masks/cloth face coverings should be worn when more than one person is in a vehicle (unless all passengers are part of the same household).
- If possible, travel with windows open.
- High-touch areas (e.g., keys, door handles and the steering wheel) must be disinfected before and after each trip and between drivers if there is a driver switch.
Please also be sure to follow these protocols (as applicable) when dropping off and picking up fleet vehicles for maintenance.
Essential Campus Visitors
Visitors whose physical presence is required on campus to perform certain services must follow recommended CDC and OSHA guidance as well as federal, state and local guidelines. They are also required to comply with the University's COVID-19 policies and procedures.
- All visits to campus must be coordinated with the appropriate WVU host with as much advance notice as possible.
- The host is responsible for sending the Visitors and Contractors Self-Screening Checklist and asking the visitors to complete the checklist prior to the visit.
Interviews with Job Candidates
- All initial screenings should occur via telephone or video conference (e.g., Zoom or Microsoft Teams).
- In-person interviews should be limited to final candidate pools and follow the appropriate interview guidelines.
Suppliers, Contractors and Vendors
- All non-essential visits are strongly discouraged.
- Discussions or interviews for bid proposals should be conducted via telephone or video conference and continue to follow procedures outlined by WVU procurement guidelines.
- Individuals engaged in new construction, renovation and capital improvement projects who have been approved to continue work on site must complete the Visitors and Contractors Self-Screening Checklist and follow WVU's guidelines for visitors on campus.
- Construction workers also should follow the Guidance for the Construction Workforce (PDF) and other federal, state and local guidelines.
- Vendors and contractors are required to follow guidelines for suppliers.
- If you witness instances of non-compliance, please contact the Procurement, Contracting and Payment Services team at email@example.com or 304-293-5711.
Stop the Spread
Personal accountability is the key to our safe return to campus. Do your part to keep everyone safe.Do Your Part
Return to Campus Conversations
You’re welcome to join live discussions — or watch recordings of previous conversations whenever it’s convenient.Conversations