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What You Need to Know: Employee Expectations

We've developed plans and guidelines for faculty and staff to ensure we're working in as safe a manner as possible amidst the COVID-19 pandemic.

Operations

On-Campus Work

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On-Campus Staffing Levels

  • Expanded on-campus staffing will be controlled and coordinated to mitigate potential risks and ensure the safety of employees and WVU's broader campus community.
  • Departments and units should not increase staffing levels on campus beyond current needs to support on-site operations.
  • If localized outbreaks emerge, tighter restrictions and reduced on-campus staffing levels may need to be implemented.

Transportation

For more about WVU bus routes, bus schedules and other available options, visit What You Need to Know: Transportation.

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computer screen

Remote Work

  • Employees who can work remotely and fulfill their work duties should continue to do so to reduce the number of individuals on campus and the potential spread of COVID-19.
  • These arrangements, which should be approved by the employee’s immediate supervisor, may be done on a full or partial day/week schedule as appropriate.
  • Employees who work remotely must complete a Telecommuting Agreement.
  • All employees, including those working remotely, are required to complete the daily wellness survey.

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Checklist

Daily Wellness Survey

All employees — regardless of whether they have an onsite, online/remote or hybrid schedule — are required to report their current health status through a brief, daily wellness survey.

The information we collect will help ensure WVU is responding to your needs and making appropriate, data-driven decisions, including when it’s safe to bring more people back to campus. Personally identifiable information will be kept confidential.

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classroom scene with students, professor and writing on the board

COVID-19 Workplace Accommodations and Modifications

Who's at Increased Risk

According to the CDC, older adults and individuals with underlying conditions may have a higher risk for COVID-19 infection.

Accommodations and Modifications

  • Medical conditions that necessitate reasonable accommodations related to COVID-19 are being addressed as Americans with Disabilities Act (ADA) Accommodations.
  • In accordance with the ADA Amendments Act, certain factors do not meet the definition of a disability (e.g., age, pregnancy and the caregiving of vulnerable family members). In these cases, employees will be referred to WVU Medical Management.
  • Reasonable modifications will be determined on a case-by-case basis.
  • When applicable, other provisions may run concurrently with accommodations such as FMLA, FFCRA, leave and other University programs.

How to Seek Accommodations

Faculty and staff should contact coronavirusmodification@mail.wvu.edu if they have been instructed to return to on-campus work and:

  • have concerns due to a medical condition that places them in a higher-risk group,
  • have members of their household who are considered higher-risk,
  • are pregnant or
  • wish to seek ADA Accommodations.

Visit the Division of Diversity, Equity and Inclusion website for more information and to access the COVID-19 Modification Request Form.

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vehicle

Fleet Vehicles

  • If you are traveling long distances in a WVU fleet vehicle, stops should only be made for fuel and restrooms. Be sure to sanitize and/or wash hands after these activities.
  • Each person in the vehicle should have their own hand sanitizer bottle clearly labeled with their name, and bottles should not be shared.
    • Handwashing with soap and water is an acceptable alternative and a highly encouraged practice every few hours.
  • No more than two people may occupy the row of a vehicle.
  • Masks/cloth face coverings should be worn when more than one person is in a vehicle (unless all passengers are part of the same household).
  • If possible, travel with windows open.
  • High-touch areas (e.g., keys, door handles and the steering wheel) must be disinfected before and after each trip and between drivers if there is a driver switch.

Please also be sure to follow these protocols (as applicable) when dropping off and picking up fleet vehicles for maintenance.

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check mark

Essential Campus Visitors

Visitors whose physical presence is required on campus to perform certain services must follow recommended CDC and OSHA guidance as well as federal, state and local guidelines. They are also required to comply with the University's COVID-19 policies and procedures.

  • All visits to campus must be coordinated with the appropriate WVU host with as much advance notice as possible.
  • The host is responsible for sending the Visitors and Contractors Self-Screening Checklist and asking the visitors to complete the checklist prior to the visit.

Interviews with Job Candidates

  • All initial screenings should occur via telephone or video conference (e.g., Zoom or Microsoft Teams).
  • In-person interviews should be limited to final candidate pools and follow the appropriate interview guidelines.

Suppliers, Contractors and Vendors

  • All non-essential visits are strongly discouraged.
  • Discussions or interviews for bid proposals should be conducted via telephone or video conference and continue to follow procedures outlined by WVU procurement guidelines.

Contractors/Construction Workers

Reporting Violations

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Stop the Spread

Personal accountability is the key to our safe return to campus. Do your part to keep everyone safe.

Do Your Part

Ask a Question

We’ll be adding information on different topics throughout the fall, so check this site frequently for updates. If you can’t find the info you need, submit a question or email returntocampus@mail.wvu.edu.

Common Questions Answered

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You’re welcome to join live discussions — or watch recordings of previous conversations whenever it’s convenient.

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