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What You Need to Know: Employee Testing

WVU will provide surveillance testing throughout the year, as well as ongoing testing for employees who are at higher risk or exhibit symptoms.

Important information

Spring Semester: Return to Campus Testing

Who Will be Tested

  • Employees working on Morgantown campus this spring in a full-time or hybrid capacity are required to be tested for COVID-19.
  • WVU Extension agents in the field will not be required to test, but they are welcome to travel to a campus testing site if they choose.

Scheduling a Test

  • Employees who are required to be tested will receive an email in early to mid-December from CovidTesting@mail.wvu.edu with instructions to register through myhousing.wvu.edu.
  • Testing dates will be Jan. 8-16 at the WVU Student Recreation Center and the Mountainlair.

Other Testing Options

For faculty and staff only, WVU also will accept certain COVID-19 test results from other West Virginia State-supported community testing sites.

  • Only live-virus RT-PCR test results dated after Monday, Jan. 4, from West Virginia State-supported testing centers will be accepted.
  • Directions for submitting results will be announced soon.
  • Results from out-of-state testing centers will not be accepted.

Penalties

  • Employees who fail to take a COVID-19 test by Saturday, Jan. 16, will be subject to employee disciplinary actions until they take the test.
  • These actions include, but are not limited to, being placed on administrative leave without pay and/or being placed on administrative leave while using the employee’s annual leave.

Beckley and Keyser Campuses

Free return-to-campus COVID-19 testing programs also will be held in Beckley and Keyser.

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Roommates

Fall Semester: Ongoing Testing

Sample Testing

In addition to testing symptomatic individuals, WVU is sample testing certain groups of students and employees to quickly assess and limit the potential spread of COVID-19. Sample testing will continue through Thanksgiving.

  • Individuals who may be asked to participate in sample testing include:
    • students with in-person classes
    • residents of WVU residence halls and University Apartments
    • athletics and performing arts participants
    • specific faculty and staff populations
    • random samples of students and employees — regardless of whether they have a known exposure or are showing symptoms of COVID-19
  • Some groups (e.g., student athletes, resident assistants and residence hall coordinators) may be asked to complete testing weekly based on their potential exposure to COVID-19.
  • A prior negative test result reflects a point in time and is not indicative of any potential COVID-19 exposures someone may have had since their previous test.
    • As such, some individuals may be asked to participate in sample testing more than once, including those who are randomly selected.
    • Waste water surveillance from campus buildings may guide these efforts.
  • Individuals asked to participate in sample testing will receive an email notification on Friday afternoons from CovidTesting@mail.wvu.edu with instructions to register for testing.
    • Participants will sign up for a testing date/time via StarRez (WVU’s housing portal).
    • Time slots are available Monday through Friday, from 9 a.m. to 4 p.m. at the WVU Student Recreation Center.
    • Participants should receive test results within three to five days and should continue to follow the University’s safety protocols.
    • Students and employees who are identified to take part in WVU’s sample testing program are required to complete COVID-19 testing. Those who fail to comply with the request to undergo testing may be subject to discipline in accordance with the University’s policies and procedures.
  • Individuals who tested positive for COVID-19 in the last 90 days will not need to complete sample testing.
  • Those currently isolating due to a positive COVID-19 test result or in quarantine should continue to follow those orders and will not need to complete sample testing.

Voluntary Testing for In-Person Class Instructors

In-person class instructors on the Morgantown campus may undergo free COVID-19 testing on a voluntary basis.

  • Register for a time slot via StarRez.
  • Time slots are available Monday through Friday, from 9 a.m. to 4 p.m. at the WVU Student Recreation Center.

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Checklist

How to Get Tested

Voluntary Testing Nov. 23-24

Free voluntary COVID-19 testing is available to faculty and staff prior to the Thanksgiving holiday.

  • Time slots are available Monday, Nov. 23, and Tuesday, Nov. 24, from 9 a.m. to 4 p.m. at the WVU Student Recreation Center.
  • As part of the registration process, you will be required to consent to a COVID-19 testing program terms of services, HIPAA waiver and complete an online pre-test questionnaire.
  • Complete the above items and register for your preferred testing date/time via StarRez (WVU’s housing portal): myhousing.wvu.edu
  • View detailed instructions.

Free Community Testing

In conjunction with WVU and the West Virginia National Guard, the Monongalia County Health Department will hold free COVID-19 testing at the WVU Student Rec Center:

  • Monday, Nov. 30, 9-11 a.m.
  • Friday, Dec. 4, 9-11 a.m.
  • Monday, Dec. 7, 9-11 a.m.
  • Friday, Dec. 11, 9-11 a.m.
  • Monday, Dec. 14, 9-11 a.m.
  • Friday, Dec. 18, 9-11 a.m.
  • Monday, Dec. 21, 9-11 a.m.

Testing is open to WVU students, employees and residents of Monongalia County.

  • No appointment is required.
  • This is walk-in testing; free parking will be available in Short Term Lots 4 and 9.
  • Wear a mask and practice physical distancing.
  • Bring identification (driver's license or proof of address).

If You May Have Been Exposed to COVID-19

Call Student Health at 304-285-7200 and review the guidance at What to Do If: You May Have Been Exposed to COVID-19.

Fall Semester: Other Testing

  • Faculty and staff who work on campus and would like to be tested more often can choose to schedule a COVID-19 test weekly at myhousing.wvu.edu.
  • If you were not required to be tested during fall Return to Campus testing but now need access to campus, contact WVU Shared Services at 304-293-6006 or sharedservices@mail.wvu.edu.

Spring Semester: Return to Campus Testing

  • Employees who are required to be tested will receive an email in early to mid-December from CovidTesting@mail.wvu.edu with instructions to register through myhousing.wvu.edu.
  • Employees will have access to preliminary testing on Friday, Jan. 8, and Saturday, Jan. 9, at the WVU Student Recreation Center and the Mountainlair.
  • Testing will continue through Saturday, Jan. 16 at both locations.

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inserting swab in nose

Testing Procedure

Ongoing Testing

  • Testing will be conducted by appointment only at the Student Rec Center.
  • The testing procedure should take less than five minutes to complete.
  • Be sure to wear a mask to your appointment and arrive on time at your designated testing location.
  • Upon your arrival, you will check in and verify your information. You will be asked to provide your Mountaineer Card and/or your WVU ID number.
  • The testing provider will perform a nasal live-virus, anterior swab test, which is less invasive and results in less discomfort than sampling from other upper respiratory anatomical sites.

Spring Semester: Return to Campus Testing

  • Testing will be conducted at the Student Rec Center and Mountainlair.
  • The procedure should take less than five minutes to complete.
  • Wear a mask and arrive on time at your designated testing location.
  • Upon arrival, you will check in and verify your information. You will be asked to provide your Mountaineer Card and/or your WVU ID number.
  • Most students and employees will receive a nasal live-virus, anterior swab reverse-transcriptase polymerase chain reaction (RT-PCR) test.
  • Because they will be tested frequently throughout the semester as part of sample testing, students living in residence halls, resident assistants and residence hall coordinators may receive a rapid antigen diagnostic test, which typically provide same-day results.
  • Antigen tests may also be used for individuals who are symptomatic.

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Human figure inside building

After Testing

Overview

  • You can access your live-virus RT-PCR test results electronically (instructions for getting results) within three to five days.
  • If you are in quarantine at the time of your test, you should remain in quarantine.
  • If you have or develop symptoms of COVID-19, you should quarantine until you receive your test results. Avoid contact with others to the furthest extent possible and do not come to campus.

Positive Test Result

Faculty and staff with a positive test result will be notified by the local health department. Morgantown faculty and staff with a positive test result will also be notified by the Student Health Services clinic.

If You Develop COVID-19 Symptoms After Testing Negative

If you develop COVID-19 symptoms after testing negative, you should be evaluated by a physician. Faculty and staff should call WVU Medicine’s COVID-19 phone number at 304-598-6000 (Option 4). You should not come to campus if you are feeling ill.

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Getting Your Results

QLabs Results

Faculty and staff tests are processed by QLabs. Use this procedure to check results:

  1. Go to wv.getmycovidresult.com.
  2. Review the agreement and click "I Agree" to continue.
  3. Enter your name, birthdate and the registration number you were given when you were tested.

If you can't access your results online, please call WVU Medicine Student Health at 304-285-7200 for assistance.

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Contact Tracing

Contact Tracing

Close Contacts

While COVID-19 is a highly contagious disease, the best evidence indicates that the disease is unlikely to spread through casual contact.

The goal of contact tracing is to identify, through a series of interviews, those individuals who have had significant close contact with someone who tests positive for COVID-19.

In these situations, close contact is defined as:

  • Having been within 6 feet of an infected person for a cumulative total of 15 minutes or more over a 24-hour period.
  • A person can be determined a close contact up to 2 days before illness onset and/or test date of an infected person.

What to Do If ...

When to Quarantine

  • You must quarantine if you experience COVID-19 symptoms or have had direct contact with someone who tests positive for COVID-19.
  • Until a formal case investigation and contact tracing can be completed, all those who are known or suspected to have been in close contact with anyone diagnosed with COVID-19 should undergo a 14-day quarantine/monitoring period.
  • Contacts of contacts (e.g., secondary contacts), or brief contacts with a person diagnosed with COVID-19, are generally not felt to be at high risk of infection.
    • Therefore, unless the health department identifies that a specific outbreak situation warrants further action, the University will not seek to identify casual contacts or secondary contacts.
    • Units may advise employees and students to monitor their own health for the development of any symptoms, but quarantine procedures are not required for these types of contacts.

What to do if You're in Quarantine

  • All WVU community members are required to report if they are quarantining due to suspected or known exposure to COVID-19.
    • Students should notify the WVU CARE Team and answer or return follow-up calls from WVU Shared Services (304-293-1003 and 304-293-6006).
    • Employees should notify WVU Medical Management.
  • Students who become aware outside of the University that they have had a positive exposure, are a close contact or are instructed to quarantine by a physician should also notify the CARE Team for all necessary resources.
  • Individuals who meet the criteria for close contacts may be released from quarantine if they have no symptoms for a 14-day period.
  • Supervisors and WVU Medical Management will work with employees on procedures for quarantine and return to work guidance.

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COVID-19 Monitoring

Testing is only one part of a multifaceted strategy to diminish the spread of COVID-19. Our extensive initial testing will also establish a baseline of disease prevalence that will be monitored for trends throughout the year.

  • We will issue campus testing results for the University community.
  • This data, along with local and regional trends, will be continually monitored by University and local and state health officials to determine if and when additional containment or mitigation strategies may be required.

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Stop the Spread

Personal accountability is the key to our safe return to campus. Do your part to keep everyone safe.

Do Your Part

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We’ll be adding information on different topics throughout the fall, so check this site frequently for updates. If you can’t find the info you need, submit a question or email returntocampus@mail.wvu.edu.

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