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What You Need to Know: Vaccine Information

WVU will prioritize COVID-19 vaccine distribution based on guidance from the State, Centers of Disease Control and Prevention and WVU and other health experts.

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Overview

  • WVU began vaccinating eligible employees on Dec. 30 based on West Virginia Joint Interagency Task Force guidelines.
  • Higher education is part of Phase 1-D of the State's distribution plan. WVU Medicine is vaccinating healthcare providers and hospital staff as part of Phases 1-A and 1-C.
  • Throughout the coming weeks, WVU will continue to receive a limited number of COVID-19 vaccine doses designated for higher education employees.
  • With the recent launch of the statewide vaccine pre-registration portal and vaccination clinics now established in all 55 counties, WVU soon will begin phasing out the vaccination clinic located at the Student Recreation Center.
    • In the meantime, the University will continue to distribute doses in accordance with State guidelines developed by the West Virginia Joint Interagency Task Force. Based on those recommendations, age is the primary determinant of risk for contracting and dying from the COVID-19 virus.
  • WVU will not require the vaccine for students or employees at this time; however, all within the WVU community are encouraged to be vaccinated for COVID-19.
  • Fully vaccinated individuals should continue to follow all safety guidance.
  • Doses administered are reported weekly on the COVID dashboard.
  • Statewide COVID-19 Vaccine Information

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Eligibility

Employees Aged 50 and Older

  • Throughout the past several weeks, faculty and staff based in Morgantown who met eligibility requirements (aged 50 or older, regardless of state of residence) were sent an email questionnaire from covidvaccine@mail.wvu.edu to determine their willingness and availability to take a vaccine.
  • Eligible employees who responded to the questionnaire and expressed interest in receiving a vaccine were placed in the current priority group for COVID-19 immunization.
    • These employees were provided the opportunity to schedule an appointment to receive a vaccine through WVU at the Student Recreation Center.
    • Appointments are allocated on a first-come, first-served basis.
  • Employees aged 50 and older who did not respond to the initial questionnaire were sent a new survey from covidvaccine@mail.wvu.edu on Monday, Feb. 8, with the subject line “Action Required: WVU COVID-19 Vaccine Waitlist Questionnaire.”
    • Respondents to the new survey will be added to a waitlist to receive a COVID-19 vaccine through the University and will be notified if a dose becomes available to them.
    • These individuals also are encouraged to sign up for a vaccine through the West Virginia Department of Health and Human Resources (DHHR) pre-registration portal if they are West Virginia residents.
    • Employees aged 50 and older who reside out of state are encouraged to contact their local health department for guidance.

Employees and Students Aged 49 and Younger

  • Faculty, staff and students aged 49 and younger who are West Virginia residents and wish to receive a COVID-19 vaccine are encouraged to sign up through the DHHR pre-registration portal.
    • The portal enables West Virginians to pre-register for COVID-19 vaccination and receive updates through text, phone and/or email.
    • Additional information is available at vaccinate.wv.gov or by calling 833-734-0965 Monday through Friday from 8 a.m. to 6 p.m., Saturday from 9 a.m. to 5 p.m.
  • The State will work to meet demand as quickly as vaccines are available.
  • Employees and students who are not West Virginia residents should contact their local health department for guidance on COVID-19 vaccine registration options.

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Registration and Scheduling

When a dose is available, employees who are eligible to receive a vaccine through WVU will receive notification from VAMS (Vaccine Administration Management System), the vaccine portal used for inventory tracking and vaccine delivery.

  • The notification email will come from vams@cdc.gov.
  • When you receive notification of vaccine eligibility, it is essential to quickly register and schedule your appointment. How to Create Your VAMS Profile and Schedule Your First Vaccine Appointment (PDF)
    • If you are not able to be available for that week's clinic, your name will remain in the VAMS system until you have an opportunity to select a vaccine appointment in subsequent weeks.
    • You must receive your second vaccine dose at the same clinic location that administered your first dose.
    • WVU Morgantown vaccinations will be administered at the Student Recreation Center.

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We’ll be adding information on different topics throughout the fall, so check this site frequently for updates. If you can’t find the info you need, submit a question or email returntocampus@mail.wvu.edu.

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