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What You Need to Know: Vaccine Information

WVU will prioritize COVID-19 vaccine distribution based on guidance from the State, Centers of Disease Control and Prevention and WVU and other health experts.

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Overview

WVU began vaccinating eligible employees on Dec. 30 based on West Virginia Joint Interagency Task Force guidelines.

  • Higher education is part of Phase 1-D of the State's distribution plan. WVU Medicine is vaccinating healthcare providers and hospital staff as part of Phases 1-A and 1-C.
  • WVU’s allotment of the vaccine will be delivered in weekly installments that must be used in its entirety during the week delivered or the remaining doses must be returned and the next installment will be decreased.
  • Updates will be provided as each new phase and rollout is announced, including details on priority recipients and other criteria based on guidance from the Centers of Disease Control and Prevention and WVU and other health experts.
  • WVU will not require the vaccine for students or employees at this time; however, all within the WVU community are encouraged to be vaccinated for COVID-19.
  • Doses administered are reported weekly on the COVID dashboard.
  • Statewide COVID-19 Vaccine Information

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Eligibility

Employees

Faculty and staff at Beckley, Keyser, Morgantown and Health Sciences campuses in Charleston and Martinsburg will be eligible.

  • Based on recommendations from the State, employees aged 65 and older received priority for the first waves of vaccines, followed by those aged 50 and older.
  • Employees aged 50 and older were sent a questionnaire via email in December.
  • While the initial response deadline for these emails has passed, you may still complete the questionnaire via the link provided in the email. To search for the email, use these details:
    • Sender: COVIDvaccine@mail.wvu.edu
    • Subject line: WVU COVID-19 Vaccine Questionnaire.
    • Send date: Dec. 11 for employees 65 and older; Dec. 23 for employees 50 and older
    • If you cannot locate the message, email COVIDvaccine@mail.wvu.edu to confirm eligibility and request the questionnaire.
  • As additional doses are available, WVU will email COVID-19 vaccine interest forms from COVIDvaccine@mail.wvu.edu to those in a specific age range.
  • The University will ensure that every person who wants a vaccine is able to get one as quickly as they are available, and in accordance with the guidance from the State.

WVU Medicine employees are not included in WVU’s vaccination plans and should contact WVU Medicine if they have questions

Students

Assuming WVU receives sufficient supplies of vaccines this semester, students should also have the opportunity to receive the vaccine.

  • As WVU is provided additional guidance from the West Virginia Joint Interagency Task Force, the University will provide instructions on how students can show interest in being vaccinated.
  • Until then, students should continue to monitor their email and contact their primary care physician for possible allocations that may be offered.

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Registration and Scheduling

When a vaccine is available, employees who indicated interest and availability will receive notification from VAMS (Vaccine Administration Management System), the vaccine portal used for inventory tracking and vaccine delivery.

  • The notification email will come from vams@cdc.gov.
  • When you receive notification of vaccine eligibility, it is essential to quickly register and schedule your appointment. How to Create Your VAMS Profile and Schedule Your First Vaccine Appointment (PDF)
    • If you are not able to be available for that week's clinic, your name will remain in the VAMS system until you have an opportunity to select a vaccine appointment in subsequent weeks.
    • You must receive your second vaccine dose at the same clinic location that administered your first dose.
    • WVU Morgantown vaccinations will be administered at the Student Recreation Center.
  • Employees who have completed the COVID-19 vaccine survey but have yet to hear more will receive instructions as doses become available.

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We’ll be adding information on different topics throughout the fall, so check this site frequently for updates. If you can’t find the info you need, submit a question or email returntocampus@mail.wvu.edu.

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